Executive Assistant (Secretary Iii)

Job Summary:

For 100 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today it brings quality movies, episodic storytelling, and stage plays to consumers throughout the world. The Walt Disney Studios encompasses a collection of respected film studios, including Disney, Walt Disney Animation Studios, Pixar Animation Studios, Lucasfilm, Marvel Studios, Searchlight Pictures, and 20th Century Studios. It is also home to Disney Theatrical Group, producer of world-class stage shows, as well as Disney Music Group.

Position Summary:

The Executive Assistant provides high-quality administrative support to the Co-Chairman of Disney Entertainment while working in a dynamic, fast-paced environment. This office has two Executive Assistants that split the duties of the Co-Chairman's office.

Responsibilities:

• Manage phone calls and messages

• Coordinate and manage the Co-Chairman's calendar, including all meetings, appointments, events, and travel

• Prioritize and organize schedules to optimize the Co-Chairman's time

• Brief Co-Chairman ahead of all meetings and events

• Arrange travel, meetings, and events by developing and maintaining checklists for accuracy

• Maintain, organize, and monitor status of all important documents, files, and records

• Arrange all travel and logistics, including payments, processing, and confirmation of all reservations

• Ensure logistics and preparation for events are provided to the Co-Chairman in a timely and organized manner

• Organize, prepare, and submit expense reports

• Create presentations and decks as needed

• Take notes during meetings and ensure accurate documentation

• Liaise with executives, talent, and other assistants internally and externally

• Represent the department in a professional manner

• Exercise discretion in all interactions

• Support departmental projects as needed

• Support, collaborate and back-up second executive assistant in all aspects of management and organization of the office of the Co-Chairman

Requirements:

• 5+ years administrative experience supporting a senior level executive (Agency, Production or Studio environment preferred).

• Demonstrated ability to work independently and proactively to solve problems

• Ability to manage complex schedules, prioritize tasks and handle multiple responsibilities

• Excellent communication skills, both written and verbal

• Strong computer literacy and proficiency with office software and tools, including PowerPoint and Excel

• Demonstrated ability to prioritize, meet deadlines, make decisions, and change course of action quickly

• Detail oriented with the ability to work well and maintain professionalism under pressure

• Ability to work with confidential information

• Positive attitude and the ability to be proactive, resourceful, and flexible

• Strong people skills, including the ability to work effectively as part of a team

• Applies good instincts and judgement navigating complex situations and environments

• Overtime as needed and approved

• Must be able to work onsite, 5 days per week

The hiring range for this position in Burbank, CA is $84,500 to $113,300 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.