Executive Assistant

Overview

VTG is seeking an Executive Assistant in Arlington, VA (Pentagon). The Executive Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas. This position will be 100% onsite.

What will you do?

Executive Assistant will provide executive-level services including office management, calendar and schedule management, travel planning and processing, correspondence management, human resource management, security support, resource management, and event support.

• Manage office schedule and calendar of appointments for Senior Executive(s);

• Create schedule related products (schedule forecast, day card, daybook);

• Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites;

• Prepare travel/training arrangements and process travel vouchers for Senior Executive(s) for both domestic and international travel within the Defense Travel System;

• Prepare Trip books with details and read-aheads;

• Answer routine telephone calls, direct calls and take messages;

• Greet and escort visitors - ensure visit requests and clearances are submitted;

• Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents;

• Support development of official correspondence

• File briefings and papers

• Draft, proofread, edit and coordinate correspondence;

• Maintain tracking records and filing systems; archive files;

• Participate in meetings and events;

• Assist in ordering supplies/equipment and arranging for office equipment repairs;

• Draft documents such as instructions, spreadsheets, presentations, and reports.

Do you have what it takes?

• Must have and maintain a DoD Secret clearance;

• 3-5 years of experience support a Senior Executive (SES or Admiral/General);

• Must have a High School Diploma;

• Ability to communicate effectively and concisely;

• Ability to participate productively as a contributing member in a team environment;

• Strong interpersonal skills;

• Must have DoD experience;

• Proficient in the use of Microsoft Office Suite;

• Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly;

• Experience with Defense Travel System (DTS) supporting both CONUS and OCONUS travel for a Senior Executive.