Executive Assistant

Start working the way you have imagined with a top automotive manufacturer!

Volt is immediately hiring an Executive Assistant in Fountain Valley, CA.

As an Executive Assistant you will:

• Manage all aspects of administrative tasks including planning and implementation projects for the Division.

• Coordinate the daily affairs for the Division Head

• Coordinate the Division Head's calendar, travel, meetings, conference calls, written communications, correspondence, and other project-oriented roles.

• Provide support and back-up to other administrative assistants in the Division.

• Work independently, innovatively, and efficiently in a high pace environment handling multiple responsibilities and meeting multiple deadlines.

• Maintain helpful, willing, and responsive attitude with all divisional interactions.

• Provide administrative support and front-line customer service to assist in administering specific programs, follow-ups, and coordinate with procedures/processes for divisional projects.

• Assist division head and staff with expense report submission.

• Coordinate travel arrangements with corporate travel agency.

• Proactively monitor and analyze division budget spending and assist division with accruals and budget schedules.

• Work with the division head's direct reports to ensure goal setting and year-end evaluations are completed in a timely manner.

• Maintain and update Outlook contact and/or email groups.

• Review files/materials for accuracy and consistency.

• Prepare and/or assist in preparation of reports and presentations as required by management.

• Coordinate and schedule meetings internally and/or with clients and vendors.

• Provide assistance in researching and analyzing division related information, if and when necessary.

• Maintain and update division specific system/software.

• Provide administrative support for division managers and employees, when necessary.

• Serve as Department Ambassador acting as liaison for all employee transfer/hiring processes.

• Manage support desk and supply area.

• Manage internal/external correspondence, handling highly confidential issues.

• Provide office responsibility including but not limited to JD Edwards financial program, filing, meeting arrangements, report preparation and editing, record management, AD HOC reports, telephone screening.

• Any other tasks and responsibilities, not limited to above, as assigned by the division head.

This is a full-time opportunity, position is 12 months temp, with strong potential to go temp to hire for the right person. Hours are Monday

• Friday 8am

• 5pm. This is an onsite role, requiring someone who can work 100% in the Fountian Valley office.

The ideal candidate will have:

• 3

• 5 years of experience

• Proficient in the use of Microsoft Word/Excel/PowerPoint, Outlook, Autoway, AS400.
• ~ Excellent oral and written communication skills.
• ~ Organized and detail oriented.
• ~ Ability to work with a variety of personalities.

Pay Rate: $40-50/hr

Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

Benefits: Volt offers benefits (based on eligibility) that may include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at hr_dept@volt.com. Please indicate the specifics of the assistance needed. Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b

Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

Job ID : 430525