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Executive Assistant

Expired Job

Vivendi Santa Monica , CA 90405

Posted 4 months ago

We are UMG, the Universal Music Group. We are the world's leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

UMG is looking for a dynamic team member to provide administrative support to an Executive team member and team. The ideal candidate has the ability to thrive in a high-demand, performance-driven entertainment industry environment, the ability to keep calm under pressure while being process-oriented.

We expect this position to go above and beyond normal executive support and help with doing research, analyzing data, manage and support ongoing projects.

Job Functions:

  • Extensive travel and meeting coordination

  • Calendar management and covering phone lines

  • Creates agendas for external client meetings

  • Meeting of guests and help with general queries

  • Monthly Expensys reconciliation and processing

  • Regular meeting prep and coordination including food ordering, document prep and organization as directed, occasional meeting coverage and note taking

  • Special project coordination requiring follow up and meeting of deadlines

  • Develop and execute content calendar for label social properties

  • Act as liaison between executive and a wide array of internal and external contacts

  • Run reports using internal reporting tools for artist and managers

  • Update weekly and daily reports with streaming, sales and playlist information for platforms

  • Create presentation and one-sheets for clients and artists

  • Additional duties as assigned

Job Requirements:


  • Ability to interact comfortably and effectively with employees of the company at all levels including Executive Management

  • Ability to interact comfortably and effectively with external partners and clients

  • Possess strong attention to detail, problem solving and organizational skills

  • Advanced Microsoft Office skills including Outlook, Excel, PowerPoint and KeyNote required

  • Proactive in determining roadblocks

  • Ability to work under high pressure and speed

  • Great social and interpersonal skills

  • Ability to keep information highly confidential

  • Flexible and able to multi-task

  • Expert, native user of social media platforms

  • Ability to partner and collaborate with a diverse range of interests and perspectives

  • Strong interest in the digital music market

  • Must have initiative and desire to learn the business

  • Quick learner who is able and excited to jump into and master new platforms, apps and services


  • Minimum 3+ years of related experience in a music entertainment environment

  • Experience writing copy and creation of photo/video content


  • Bachelor's degree preferred

Universal Music Group is an Equal Opportunity Employer.


This job description only provides an overview of job responsibilities that are subject to change.

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Executive Assistant

Expired Job