Vivendi Santa Monica , CA 90405
We are UMG, the Universal Music Group. We are the world's leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
UMG is looking for a dynamic team member to provide administrative support to an Executive team member and team. The ideal candidate has the ability to thrive in a high-demand, performance-driven entertainment industry environment, the ability to keep calm under pressure while being process-oriented.
We expect this position to go above and beyond normal executive support and help with doing research, analyzing data, manage and support ongoing projects.
Extensive travel and meeting coordination
Calendar management and covering phone lines
Creates agendas for external client meetings
Meeting of guests and help with general queries
Monthly Expensys reconciliation and processing
Regular meeting prep and coordination including food ordering, document prep and organization as directed, occasional meeting coverage and note taking
Special project coordination requiring follow up and meeting of deadlines
Develop and execute content calendar for label social properties
Act as liaison between executive and a wide array of internal and external contacts
Run reports using internal reporting tools for artist and managers
Update weekly and daily reports with streaming, sales and playlist information for platforms
Create presentation and one-sheets for clients and artists
Additional duties as assigned
Ability to interact comfortably and effectively with employees of the company at all levels including Executive Management
Ability to interact comfortably and effectively with external partners and clients
Possess strong attention to detail, problem solving and organizational skills
Advanced Microsoft Office skills including Outlook, Excel, PowerPoint and KeyNote required
Proactive in determining roadblocks
Ability to work under high pressure and speed
Great social and interpersonal skills
Ability to keep information highly confidential
Flexible and able to multi-task
Expert, native user of social media platforms
Ability to partner and collaborate with a diverse range of interests and perspectives
Strong interest in the digital music market
Must have initiative and desire to learn the business
Quick learner who is able and excited to jump into and master new platforms, apps and services
Minimum 3+ years of related experience in a music entertainment environment
Experience writing copy and creation of photo/video content
Universal Music Group is an Equal Opportunity Employer.
This job description only provides an overview of job responsibilities that are subject to change.