Executive Assistant

Job Summary

The Executive Assistant is responsible for providing high-level administrative support to senior level executives within the company, including but not limited to managing his/her schedule, travel, and expenses. The ideal candidate is highly organized, pragmatic, an expert multi-tasker and is not easily overwhelmed. Additionally, the Executive Assistant is comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast-paced environment. This role maintains and protects highly confidential corporate information, is the first point of contact both internally and externally, and works independently with minimal supervision or direction.

This role is based in Chicago, IL and is for an immediate start.

Responsibilities

• Manage and coordinate logistics for meetings, events, and travel for executives supported and when necessary, members of their team.

• Ensure supported executives are prepared with all materials and information for meetings, events, and travel by compiling reports and/or presentations.

• Set up and break down catering, facilities, and A/V for meetings.

• Ability to provide back up coverage for administrative team members in the office, including reception and office services.

• Generate reports in Excel and PowerPoint.

• Prepare expense reports utilizing Concur.

Qualifications

• 3+ years administrative support experience within a fast-paced professional environment - private equity, investment banking, law firm or professional services experience a plus

• Proactive and pragmatic, considers all scenarios, gathers all pertinent information before communicating

• Strong attention to detail, follow-up and excellent organizational skills

• Ability to treat sensitive and confidential information with appropriate discretion

• Strong sense of urgency, adaptability, flexibility and resourcefulness

• Ability to function professionally under pressure, while managing multiple concurrent projects and deadlines

• Proficiency in Microsoft Office, including Outlook, Word, and Excel; PowerPoint a plus

• Must possess personal tact and good judgment; excellent interpersonal, written and verbal communication skills

• Occasional after-hours work may be required

• Bachelor's degree preferred