Executive Assistant

Vista Equity Partners Rochester , NY 14618

Posted 2 months ago

EagleView is hiring an Executive Assistant to support our Sales Executive Leadership Team. This role must mix strong attention to detail, organizational and time management skills to effectively juggle schedules and business critical requests. The successful candidate will display exemplary professionalism, be able to successfully work independently, making sound judgements without guidance, and eventually work in a team environment to build effective working relationships.

Primary Responsibilities

  • Proactively manages calendar's and independently schedules appointments and arranges all travel in a manner that supports the accomplishment of the executives' goals and required duties

  • Develops, organizes and implements administrative processes and systems to ensure the smooth flow of office operations

  • Manages confidential materials and issues for the executives

  • Assists with the preparation of presentation materials

  • Coordinates logistics as required for offsite team meetings and arranges bulk travel deals

  • Researches, negotiates with, selects and manages vendor relationships connected with team meetings through corporate accounts

  • Responsible for event planning including contract negotiation and catering coordination for internal company wide events

  • Manages corporate credit card/credit line and reconciles and codes monthly invoice

  • Performs general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work

  • Acts as a utility player for all departments when needed

  • Other duties as assigned

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Executive Assistant

Vista Equity Partners