Executive Assistant

Victaulic Co Easton , PA 18042

Posted 2 months ago

JOB DESCRIPTION:

Position:Executive Assistant

Location:Engineering Department

Reports to:Vice President

  • Engineering Technology

Scope:

This position is responsible for assisting the President & Chief Operating Officer or Vice President

  • Engineering Technology in the overall efficient management of the non-technical areas with the Engineering Department. As such, this individual must be self-directed and continually have foremost in their daily work the practice of continual improvement in Engineering policies, procedures and practices.

RESPONSIBILITIES to include but not limited to:

  • Overall support for Vice Presidents/Directors/Managers including but not limited to:

  • Correspondence and calendars

  • Coordination of meetings

  • Coordinate travel arrangements

  • Telephone coverage

  • File maintenance

  • Administrative functions in overseeing the support of the Engineering Department such as:

  • Responsible for department's personnel related processes (such as new additions, terminations, job changes, Attendance, Travel, Awards, office space, office supplies)

  • Organize and manage process for departmental activities (such as Town Hall Meetings, PDC Meetings, global staff meetings, etc.)

  • Responsible for patent related processes including processing patents, filing, obtaining signatures, notarizing, documenting and filing and processing patent Awards,

  • Management of department confidentiality agreements

  • Manage off-site file archiving system

  • Manage controlled standards process including outside subscription service.

  • Administrative support for other areas within the Engineering Department, primarily the Product Development Groups as needed

  • Fill-in for the Application Engineering assistant in her absence

  • Support Engineering Project Database (i.e. Liquid Planner)

  • Other duties as assigned

  • Adhere to document management policies and procedures to ensure compliance with federal and company document retention guidelines is required.

QUALIFICATIONS:

  • Demonstrated ability to handle confidential information and budgetary information

  • Extensive knowledge of MS Office software programs

  • Capable of handling multiple tasks at one time; working under pressure

  • Detail oriented

  • Superior organizational skills

  • Excellent telephone skills

  • Professional appearance

  • Ability to work occasional overtime

Victaulic is an Equal Employment Opportunity (EOE/M/F/Vets/Disabled) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, gender, color, religion, national origin, age, disability, veteran status, sexual orientation, genetic data, or other legally protected status.

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Executive Assistant

Victaulic Co