Executive Assistant -Vice Chancellor Of Institutional Advancement & Brcc Foundation

Supplemental Information

Baton Rouge Community College (BRCC) seeks to fill the position of Executive Assistant to the Vice Chancellor of Institutional Advancement and Executive Director of the BRCC Foundation. The Executive Assistant to the Vice Chancellor of Institutional Advancement and Executive Director of the BRCC Foundation is located in the Institutional Advancement. This is a full-time position. This position is open for recruitment.

REPORTS TO:

Vice Chancellor of Institutional Advancement and Executive Director of the BRCC Foundation

COMPENSATION:

The Anticipated starting salary will be commensurate with education and work experience. For more information about Baton Rouge Community College (BRCC), visit http://www.mybrcc.edu/ .

APPLICATION INSTRUCTIONS:

Please email your CV/Resume to Dr. Eble ateblep@mybrcc.edu

• Incomplete applications will not be considered*

CONTACT INFORMATION:

LaTasha Howard, MBA

Office of Human Resources

Baton Rouge Community College

201 Community College Drive

Baton Rouge, LA 70806

RecruitTalent@mybrcc.edu

A criminal background check will be required of all selected applicants. An offer of employment is contingent upon passing a pre-employment background check.

This organization participates in the E-Verify program. For more information on E-Verify, please contact DHS at (888) 464-4218.

BRCC is proud to be an Equal Opportunity Employer. We promote diversity of thought, culture, and background, which connects the entire BRCC family. We don't just accept difference - we celebrate it, we support it, and we thrive on it for the benefit of our employees, our students, and our institution.

Voluntary Self-Identification of Disability

As an executive branch state agency, the Baton Rouge Community College is required by La. R.S. 46:2597 to establish annual strategies and goals related to employment of individuals with disabilities. In order to effectively measure and report our progress to this end, La. R.S. 46:2597 requires us to ask employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five (5) years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so (if applicable). Your answer will be maintained confidentially. Completing the form will not negatively impact you in any way. For more information about this form or the Americans with Disabilities Act, visit the Office of the State Americans with Disabilities Act (ADA) Coordinator's website at https://www.doa.la.gov/doa/office-of-state-ada-coordinator/.

Minimum Qualifications

Qualifications

Preferred Qualifications

• A successful candidate will have the following core key competencies and behaviors:

• Relationship Building,

• Strategist, Leadership

• Initiative, Inclusive, Resilient

• Perseverance, Integrity

• Adaptability

• Empathy

• Creative Thinking

• Ethical

• Innovative

Experience in foundation administration, fundraising, scholarship management, or higher education.Proficiency in planning meetings, conferences, or events.Commitment to the Philosophy and Mission of BRCC.Ability to work effectively and collaboratively with diverse constituents.Proven ability to work independently and make decisions with minimal supervision.Excellent communication, writing, editing, and proofreading skills.Experience with Blackbaud Raiser's Edge or similar donor management software.Proficiency in Microsoft Office applications

• Excel

• Word

• PowerPoint

• Forms

• SharePoint

• OneDrive.

Experience with general accounting and budgets.Strong organizational skills with attention to detail.Ability to work in a team-oriented environment with a positive attitude.Adept in developing and maintaining strong relationships with stakeholders.Professionalism, business judgment, tact, and diplomacy.Excellent problem-solving skills.Ability to manage multiple projects with competing priorities and deadlines.Self-sufficiency, initiative, and willingness to seek assistance when needed.Expertise in scheduling, coordinating programs, and managing logistics.Ability to gather and organize information effectively for various purposes.Flexibility to meet deadlines while maintaining good relations with colleagues

Job Concepts

The Executive Assistant, reporting directly to the Vice Chancellor of Institutional Advancement (VCIA), plays a pivotal role in the efficient functioning of the Advancement division by providing comprehensive support to team members, board members and donors. The executive assistant ensures the efficient day-to-day operation of the office. This multifaceted position encompasses various responsibilities including oversight of board operations, assisting the Vice Chancellor, and supporting the Director of Philanthropic Initiatives. The ideal candidate will possess experience in foundation administration, fundraising, scholarship management, or higher education, along with strong organizational, communication, and administrative skills.

Responsibilities:

BRCC Foundation Board Liaison:

• Provide exceptional customer service to board members, college leadership, and stakeholders.

• Plan and coordinate logistics and materials for board meetings and related functions.

• Develop, compile, and distribute meeting materials accurately and in a timely manner.

• Facilitate the election of directors, including nominations, vetting, recruitment, and election.

• Implement comprehensive orientation programs and onboarding processes for new directors.

• Ensure effective flow of information between leadership and board members.

• Serve as recording secretary for board meetings, providing executive summaries and minutes.

• Manage board operating documents, records, and materials.

• Lead communication with committee liaisons on policies and procedures.

• Manage the Board website and calendar.

Administrative Support to Vice Chancellor of Institutional Advancement:

• Completes a broad variety of administrative tasks for the Vice Chancellor of Advancement including managing an extremely active calendar of appointments; interacting with prospects and donors; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging travel plans, agendas, planning meetings/events and other tasks.

• Works closely and effectively with the Vice Chancellor of Advancement to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Reacts timely to shift in priorities, guiding VC of Advancement as to highest priority to be addressed.

• Provides a bridge for communication and execution of critical next steps with team members and key advancement office functions. Maintains discretion and confidentiality in all relationships.

• Serve as lead project manager for various assignments, ensuring deadlines are met.

• Track and manage staff evaluation processes, professional development, and certifications.

• Drive advancement team meetings, maintain agenda items, and follow up on project timelines ensuring deadlines are met.

• Manage advancement staff personnel matters such as leave applications and onboarding.

• Handle budgets and purchases for the assigned division(s), including requisitions and related paperwork.

• Compile data supporting annual budget preparation and track Advancement budget.

• Develop and track annual business plan goals for self.

Administrative Support to Director of Philanthropic Initiatives:

• Provide comprehensive administrative support as required. This could include calendar management, completion of required event, contract and or purchase orders. Assisting with arranging meetings, reservations for meetings and or events.

Other Duties as Assigned:

• Perform additional tasks and responsibilities as delegated by supervisors.

Requirements:

• A successful candidate will have the following core key competencies and behaviors: Relationship Building, Strategist, Leadership, Initiative, Inclusive, Resilient, Perseverance, Integrity, Adaptable, Empathetic, Creative Thinker, Ethical, and Innovative.

• Experience in supporting C-Level executives.

• Proficiency in planning meetings, conferences, or events.

• Commitment to the philosophy and mission of BRCC.

• Ability to work effectively and collaboratively with diverse constituents.

• Proven ability to work independently and make decisions with minimal supervision.

• Excellent communication, writing, editing, and proofreading skills.

• Proficiency in Microsoft Office applications, especially Excel, Word, PowerPoint, Forms, SharePoint, and OneDrive.

• Experience with general accounting and budgets.

• Strong organizational skills with attention to detail.

• Ability to work in a team-oriented environment with a positive attitude.

• Adept in developing and maintaining strong relationships with stakeholders.

• Professionalism, business judgment, tact, and diplomacy.

• Excellent problem-solving skills.

• Ability to manage multiple projects with competing priorities and deadlines.

• Self-sufficiency, initiative, and willingness to seek assistance when needed.

• Expertise in scheduling, coordinating programs, and managing logistics.

• Ability to gather and organize information effectively for various purposes.

• Flexibility to meet deadlines while maintaining good relations with colleagues.