Executive Assistant

Together, we can beat cancer.

At Varian, a Siemens Healthineers Company, we bring together the world's best talent to realize our vision of a world without fear of cancer. Together, we work passionately to develop and deliver easy-to-use, efficient oncology solutions.

We are part of an incredible community of scientists, clinicians, developers, researchers, professionals, and skilled specialists pushing the boundaries of what's possible, to improve people's lives around the world. We embrace a culture of inclusivity in which the power and potential of every individual can be unleashed. We spark ideas that lead to positive impact and continued success.

If you want to be part of this important mission, we want to hear from you.

We are seeking a highly organized and proactive Executive Administrative Assistant to support our Digital Oncology team. The ideal candidate will be responsible for managing schedules, assisting with coordinating meetings and travel arrangements, managing expenses, distribution lists and acting as the coordinator for team level engagements. The Executive Administrative Assistant will also be expected to communicate effectively with internal and external stakeholders, ensuring that all administrative tasks are completed accurately and delivered with high quality and in a timely manner.

Responsibilities:

• Manage and maintain executives' schedules, appointments, and travel arrangements

• Calendar management skills such as time blocking, proactive conflict resolution, prioritization, responding to all meeting requests in a timely manner

• Arrange and coordinate meetings and events

• Record, transcribe, and distribute minutes of meetings including follow-up action item tracking where appropriate

• Liaise with internal staff at all levels

• Interact with external clients where appropriate for meeting planning and coordination

• Coordinating project-based work

• Review operating practices for the team's administrative tasks and implement improvements where necessary

Qualifications:

• Proven experience as an executive administrative assistant or in other administrative support position

• Full comprehension of office management systems and procedures

• Excellent knowledge of MS Office (especially Outlook, Excel and Word)

• Exemplary planning and time management skills

• Up-to-date with advancements in office management applications

• Ability to multitask and prioritize daily workload

• High level verbal and written communications skills

• Discretion and confidentiality

• Minimum of 3-5 years of experience in a similar role

• Bachelor's degree preferred

#LI-CORP1

Fighting cancer calls for big ideas.

We envision a world without fear of cancer. Achieving this vision takes dedication and commitment from all of us, every single day. That's why we celebrate and value the distinctly beautiful and intersectional identities of each of our employees. We are a mirror of our patient-base, which allows us to innovate. Big ideas come from everywhere, and the best ideas are fostered by our unique individual experiences. At Varian, we encourage you to bring your whole self to work and believe your bold and authentic perspective will help to power more victories over cancer.

#TogetherWeFight

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Equal Employment Opportunity Statement

Varian is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law

Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision

Varian follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.