Executive Assistant

University Of Utah Salt Lake City , UT 84101

Posted 2 months ago

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Details

Open Date 10/12/2022 Requisition Number PRN32643B Job Title Executive Assistant Working Title Executive Assistant Job Grade E FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary

TBA

VP Area U of U Health

  • Academics Department 00226

  • Cardiology Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $47,650 - $64,349 Close Date Open Until Filled Yes Job Summary

The Division of Cardiovascular Medicine is seeking an experienced executive support professional to join our vital and collaborative team. Our Executive Assistant directly manages Divisional Leadership obligations by staying on top of and coordinating priorities, managing conflicts, and timely providing information and updates. Oversight includes administrative support, data/records maintenance, word processing, telecommunications, office equipment maintenance, transcribing/dictation, payroll, on-boarding and off-boarding. Acts as a catalyst between the division and its patients and staff to ensure continuity and quality of service and care. This position is eligible for the hybrid schedule after 3 - 4 weeks of training.

This position is eligible for generous university benefits (https://www.hr.utah.edu/benefits/) including; medical-dental-wellness coverage (https://www.hr.utah.edu/benefits/health\wellness.php) , an additional immediately vested14.2% of salary employer contribution (https://www.hr.utah.edu/benefits/retire\401aPlan.php) to retirement (401a), paid leave (https://www.hr.utah.edu/benefits/paidLeave.php), paid holidays (https://www.hr.utah.edu/benefits/holiday.php) ,tuition assistance (https://www.hr.utah.edu/benefits/tuition.php) for employees and family, free UTA transport pass (https://commuterservices.utah.edu/uta/) and others.

Please see additional benefits details at: https://www.hr.utah.edu/benefits/

Responsibilities

1.Resolves a variety of complex administrative problems for faculty, staff, students and the public.

2.Provides administrative assistance for University executives.

3.Assists with the development and implementation of department policies.

4.Assists in the formulation of department budgets and oversees budget records and reports.

5.Researches, analyzes and prepares administrative and statistical reports and documents.

6.Represents executives at meetings as required.

7.May supervise the activities of support staff including planning and organizing the department workflow, conducting performance evaluations and making salary recommendations.

PROBLEM SOLVING

Incumbents use independent judgement in resolving various problems that involve faculty, staff, students and the general public. Must use judgement and discretion when advising others of the executive's view on policies and other issues. This position initiates and has input in the hiring and employment decisions related to subordinate staff.

Incumbents in this position may be required to represent the executive at meetings and interact with individuals at the highest levels in public and private organizations on a local and national basis.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor's degree in Business, Finance, Health Care Administration or a related field, or equivalency required. Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences Type Benefited Staff Special Instructions Summary Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action (OEO/AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  • Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)

  • Yes

  • No

  • Indicate the number of years of office management and/or supervisory experience that you have:

  • Less than 1 year

  • 1 year or more, but less than 2 years

  • 2 year or more, but less than 4 years

  • 4 years or more, but less than 6 years

  • 6 years or more

  • Indicate your level of knowledge/expertise in finance/budgeting:

  • None

  • Minimal

  • Moderate

  • Extensive

  • Do you have previous work experience in a college/university environment?

  • Yes

  • No

Applicant Documents

Required Documents

  • Resume

Optional Documents

  • Cover Letter

  • Addendum to the University of Utah

  • Veteran Only

  • Call 801.581.2169 after submission

  • Appropriate discharge document (such as a DD-214 - Member Copy 4)
  • Veteran Only

  • Call 801.581.2169

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Executive Assistant

University Of Utah