University Of Utah Salt Lake City , UT 84101
Posted 2 weeks ago
Overview
As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, diversity, integrity, quality and trust that are integral to our mission. EO/AA
This position provides direct administrative support to executive leaders of the healthcare system.
Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.
Responsibilities
Communication Skills
Consistent written and oral communication.
Respond to leaders, staff and external contacts on my behalf that represents executive's communication style.
Editing and proofing any communication for grammar and spelling, in addition to meeting the behavioral standards.
Technology Proficiencies
Proficient in Word Processing and other MS Office tools, ie PowerPoint.
Capable of taking meeting notes and summarizing in action items.
Capable of creating PowerPoint presentations.
Support large meetings utilizing Teams, Skype or Zoom when needed.
Equipment Handling
Capable of using functions of the Multi-Functional Printer/Copier/Scanner.
Proficient in desktop tools, including use of laptop and smartphone.
Proficient in display devices within the board or conference rooms.
Customer Service Skills
Appropriately represent the Executive and UUHC Hospital Administration.
Demonstrate consistent patience, professionalism and attentiveness to all team members.
Demonstrate emotional intelligence concerning sensitive topics or situations that might develop.
Planning and Preparation
Review calendars and important meeting dates with the intent of planning necessary steps for a positive outcome.
Leverage automation tools if needed.
Structuring agendas, meeting materials and invitation lists.
Team Work
Demonstrate a team work effort to working with other executive assistants
Develop strong listening and cooperation skills
Self-Motivation
Be able to work and produce work effort with minimal oversight
Demonstrate problem solving skills
Adhering to schedules hours
Filing / Paper Management
Manage all paper files and create a system for easy retrieval when needed
Leverage automation, ie Teams, shared folders, box, etc.
Research Skills
Investigate various topics which may require internet or library searches
Summarize research findings
Knowledge / Skills / Abilities
Well established human relations, effective communication, and public relations skills.
Ability to perform the essential functions of the job as outlined in the position description.
Demonstrates writing and PowerPoint skills.
Ability to multi-task and prioritize in an organized fashion.
Anticipates and takes initiative for what needs to be done and functions with minimal direction.
Supportive of the team (i.e.: other Executive Assistants and Executives) and sharing responsibilities as needed.
Exercise critical judgment and anticipate needs of the executive director and other customers.
Qualifications
Qualifications
Required
Associate's degree, or equivalency.
Four Years of Executive Assistant Experience or equivalency
Must have strong Microsoft Office skills, including PowerPoint, Excel, Outlook , etc.
Qualifications (Preferred)
Preferred
Working Conditions and Physical Demands
Employee must be able to meet the following requirements with or without an accommodation.
Physical Requirements
Sitting
University Of Utah