Executive Assistant

University Of Tennessee Medical Center Knoxville , TN 37902

Posted 5 months ago

Position Title: Executive Assistant - Senior Vice President and Chief Development Officer


The Executive Assistant performs, coordinates, and oversees technical and administrative support functions for the Senior Vice President and Chief Development Officer (SVP and CDO). This position works in a robust and highly productive team environment. This position provides highly sensitive, proprietary and confidential support to the SVP and CDO. The responsibilities require the exercise of independent judgment and sufficient technical knowledge of the specific corporate division. The Executive Assistant must be able to work independently with moderate supervision, be well organized, flexible, proactive, resourceful, self-motivated and efficient. She/he must have expert written and verbal communication skills, strong decision making and critical thinking ability with a high level of attention to detail. This position requires proficiency in Microsoft Office. The SVP and CDO manages a goal-oriented team and other departments.

Education and Experience

Bachelor's Degree required. At least three years' executive assistant or administrative experience required, preferably in a healthcare setting.

Organizational Priorities & Position-Specific Responsibilities / Performance

Standards Organizational Priorities: Behaviors that are common to all team members.

Position Specific Responsibilities / Performance Standards:

  • Supports Senior Vice President and Chief Development Officer (SVP and CDO) to ensure overall departments' success and organizational goals are met or exceeded on a weekly, monthly and yearly basis

  • Daily administrative support of SVP and CDO, including:

  • Inbox/outbox maintenance

  • Calendar and email maintenance

  • Entertainment and travel planning

  • Meeting and presentation planning/preparation

  • Verbal and written communication with team members and internal constituents as needed/requested

  • Handles correspondence with prospects, donors and community leaders on behalf of SVP and CDO

  • Manages routine stewardship communication

  • Drafts and prepares Development proposals, Letters of Intent and UTFI Gift Agreements for review and submission by SVP and CDO

  • Attends internal meetings, recording notes and minutes

  • Provides proactive planning for SVP and CDO on a daily basis

  • Manages consultant planning as needed

Job Qualifications:

Bachelor's Degree or 10+ years experience supporting multiple executives.

Executive assistant or administrative experience required, preferably in a healthcare setting.

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Executive Assistant

University Of Tennessee Medical Center