Executive Assistant

Executive Assistant

Requisition ID req29185 Working Title Executive Assistant Position Grade 13 Position Summary UNM Division for Equity and Inclusion (DEI), is seeking a motivated, dynamic, detail-oriented individual to join the team as Executive Assistant (EA). The successful candidate will coordinate, oversee and/or perform a wide variety of administrative support activities on behalf of DEI, with primary responsibility for maintaining the calendar of the Vice President for Equity and Inclusion (VPEI). Serves as primary point of operational and administrative contact for internal and external constituencies. EA will manage special programs for VPEI and work with Program Manager to oversee planning and coordination of special events on behalf of VPEI. Assists in the supervision of student employees.

See the Position Description for additional information.

Conditions of Employment Minimum Qualifications

High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 3 years of additional experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Bachelor of Arts/Bachelor of Science

• At least 3 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 3 years of additional experience directly related to the duties and responsibilities specified.

• Proven knowledge of executive level administrative principles and practices

• Experience working for an Executive Director or higher

• Highly adept at coordinating multiple calendars utilizing Outlook, Google Calendar, or like technologies

• Events planning experience

• Communications & marketing skills and experience

• Team player that embraces a collaborative approach

• Demonstrated commitment to promoting an inclusive environment at UNM

Additional Requirements Campus Main

• Albuquerque, NM Department VP for Equity and Inclusion (289A) Employment Type Staff Staff Type Regular

• Full-Time Term End Date Status Exempt Pay Monthly: $3,955.47 - $5,555.33 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 5/1/2024 Eligible for Remote Work No Eligible for Remote Work Statement Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please submit an application, 3 references, and a cover letter that provides evidence of your qualifications, experiences and successes with three primary duties of Executive Assistant in the Division for Equity and Inclusion (DEI) as noted below. Also, provide a paragraph that includes a statement about candidate's demonstrated commitment to promoting an inclusive environment at UNM. FYI, Duty 1: EA will efficiently and effectively maintain the Outlook calendar of the Vice President for Equity and Inclusion (VPEI), including scheduling 1:1, small and large group meetings, and meetings that include local, national, and international partners (50%). Duty 2: EA will receive, screen, evaluate, and determine appropriate response to all written correspondence received by DEI; and will suggest responses, as appropriate (10%). Duty 3: EA will manage special programs for VPEI (such as Inclusive Excellence postdoc and hiring programs, HHMI Mentoring program, and the like), and work with Program Manager to oversee planning and coordination of special events on behalf of VPEI (10%). Expectation: EA is expected to promote an inclusive environment that encompasses justice, equity, accessibility, and support UNM's diverse student body. See https://diverse.unm.edu/education-and-resources/resources-for-applicants/index.html for further guidance on writing your statement about promoting an inclusive environment.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.