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Executive Assistant - University Advancement

Expired Job

State Of Missouri Cape Girardeau , MO 63701

Posted 4 months ago

Position Summary Benefits Supplemental Questions

Executive Assistant

University Advancement

Full Time

Primary Responsibilities

  • Provides administrative services and support for the Vice President and professional staff in the University Advancement Division, including scheduling meetings, maintain electronic calendars, making travel arrangements, screening correspondence and telephone calls

  • Composes and produces business correspondence, reports, spreadsheets, meeting minutes and related materials

  • Undertakes responsibility for special assignments and projects on behalf of the Vice President for University Advancement

  • Ensures the timely and effective management of projects

  • Organizes and maintains electronic and paper files

  • Coordinates arrangements and provides support for special events

  • Accesses integrated database for information on donors and donor requests

  • Processes confidential information, ensuring such information is maintained in strict confidentiality

  • Expedites the flow of work through the office and initiates follow-up action

  • Monitors division budget, making transfers when needed

  • Oversees training, scheduling, and work assignments for student workers

Required Qualifications:

  • High school diploma or GED

  • Knowledge of Microsoft Office Word, Excel, Access, and PowerPoint (For full consideration, Microsoft Office Testing is required by October 19, 2018; see "Additional Information" section below for instructions)

  • Ability to work independently with minimum supervision

  • Excellent organization and time management skills

  • Excellent interpersonal, verbal, and written communication skills

  • Demonstrated ability to handle multiple tasks with frequent interruptions

  • Demonstrated experience in monitoring budgets

  • Demonstrated familiarity with complex filing and calendar systems

  • Demonstrated ability to maintain confidentiality

  • Demonstrated experience and understanding of customer service

  • Demonstrated commitment to a diverse work environmental, including working with multi-cultural populations and an understanding of, and sensitivity to, issues affecting women and minorities

Required Information & Deadline:Application Deadline: To ensure full consideration, applications must be received by October 19, 2018. The position is available immediately and will remain open until filled.

To Apply: Complete the online application by clicking on the APPLY button at the top of the page. You will need to submit the following in order for your application materials to be complete:

  • Letter of interest addressing all position qualifications

  • Current resume

  • Names and contact information of three professional references may be asked for at a later date

Additional Information:For full consideration, Microsoft Office testing is required to be completed within the past year and by the deadline date listed above. To schedule the Microsoft Office skills tests, please call Testing Services at (573) 651-2836. Proof of Microsoft Office Specialist Certification can be submitted in place of required testing.


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Executive Assistant - University Advancement

Expired Job

State Of Missouri