Executive Assistant

UL Austin , TX 78719

Posted 2 months ago

At UL, we know why we come to work.

Thousands of us around the world wake up every day with a common purpose: to make the world a safer, more secure and sustainable place. Science is in our DNA; we are endlessly curious and passionate about seeking and speaking the truth.

We take delight in knowing that our work makes a meaningful contribution to society, and we are proud that our culture is centered on integrity, collaboration, inclusion and excellence. UL stands at the forefront of technological advancement, and we are continually challenged to find new ways to foster innovation and positive change. Satisfying? Yes. Exciting? Absolutely!

What you'll learn & achieve:

Under minimal supervision, performs advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and practices. Prepares presentations, correspondence, memoranda, excel spreadsheet reports, etc.

Coordinates meetings, events, and travel arrangements. Requires a high level of tact and integrity due to the frequency of senior-level internal and external contacts and regular exposure to high-level confidential data. Completes special projects as assigned.

  • Provides a wide variety of complex administrative and staff support services.

  • Relieves the organizational unit of administrative work and project details where appropriate, including preparing varied to complex reports, typing documents, filing, answering questions regarding the organizational unit procedures and processes, screening phone calls as appropriate, etc.

  • Assists with high-level confidential projects, which may include creating supporting documentation such as power point presentations for both internal and external customers, graphs, and charts.

  • Proficient in Excel. Assists in the preparation and control of a variety of records, statistics and reports regarding operations, personnel, etc.

  • Schedules, coordinates and maintains calendar and travel itineraries. Makes meeting and travel arrangements.

  • Coordinate all meetings and events. Including, all planning, itinerary's, booking hotels, meeting rooms, meals, logistics.

  • Serves as administrative liaison within or outside the company regarding administrative issues related to the organizational unit assigned.

  • Assists in the budgetary process for the organizational unit.

  • Performs other duties as directed.

What makes you a great fit:

  • Higher Secondary Education plus generally five or more years of related administrative assistant experience or paraprofessional experience.

  • Highly skilled in Microsoft Office Suite, Power Point, Excel

  • Demonstrated ability to handle multiple tasks within the assigned area.

  • Demonstrated ability to make sound decisions based on information presented or researched.

  • Detailed knowledge of the organizational area assigned.

  • UL has COVID-19 protocols and policies in place to ensure the safety of our employees, customers and clients. Effective November 1, 2021, the company mandates that employees are vaccinated against COVID-19 as a condition of employment (except where prohibited by law), subject to reasonable accommodation as required by law.

What you'll experience working at UL:

Mission: For UL, corporate and social responsibility isn't new. Making the world a safer, more secure and sustainable place has been our business model for the last 125 years and is deeply engrained in everything we do.

People: Ask any UL employee what they love most about working here, and you'll almost always hear, "the people." Going beyond what is possible is the standard at UL. We're able to deliver the best because we employ the best.

Interesting work: Every day is different for us here as we eagerly anticipate the next innovation that our customers' create.

We're inspired to take on the challenge that will transform how people live, work and play. And as a global company, in many roles, you will get international experience working with colleagues around the world.

Grow & achieve: We learn, work and grow together with targeted development, reward and recognition programs as well as our very own UL University that offers extensive training programs for employees at all stages, including a technical training track for applicable roles.

Total Rewards: All employees at UL are eligible for bonus compensation.

UL offers a generous 401k matching structure of up to 5% of eligible pay. Additionally, we invest an additional 4% into your retirement saving fund after your first year of continuous employment. We provide Healthcare Reimbursement Accounts and Health Savings Accounts that UL contributes to twice per year!

Depending on your role, you can work with your manager on flexible working arrangements. We also provide employees with paid time off including vacation, holiday, sick and volunteer time off.

Learn More:

Working at UL is an exciting journey that twists and turns daily. We thrive in the twists and revel in the turns.

This is our every day. This is our normal.

Curious? To learn more about us and the work we do, visit UL.com.

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Executive Assistant