Executive Assistant

UI Labs Chicago , IL 60602

Posted 6 months ago

Executive Assistant


  • About MxD

MxD is where innovative manufacturers forge their futures. In partnership with the Department of Defense, MxD provides factories with the digital tools and expertise they need to begin building every part better than the last. As a result, our more than 300 partners increase their productivity and win more business.

MxD is currently seeking an experienced, hands on Executive Assistant. In this role, you will be reporting directly to the CEO and President. The Executive Assistant provides executive, administrative and development support to the CEO, President and the Senior Leadership Team. The Executive Assistant serves as the primary point of contact for internal and external constituencies. The Executive Assistant will organize and coordinate executive outreach and external relations efforts; and oversee special projects.

  • Position

  • Assists the CEO/President with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings

  • Evaluates external speaking engagements for the CEO/President and provide recommendations on which engagements to pursue based on fit with MxDs mission, potential business development opportunities, and prominence of opportunity

  • Support the development of presentations and talking points for external engagements by coordinating with others across the organization to gather inputs and prepare materials as necessary

  • Communicates with the staff on the CEO/Presidents behalf and coordinates logistics for high-level meetings both internally and externally. Accurately record minutes from meetings as required

  • Coordinates meetings and strategic activities with SLT

  • Supports the CEO/President in his/her external commitments related to MxD, including service on external boards, committees and other groups

  • Position

  • Bachelors Degree

  • 5-10 years experience providing support for upper-level management in a related organization.

  • Strong organizational skills and the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

  • Experience in a technical environment including research, engineering, and/or manufacturing.

  • Strong interpersonal skills and the ability to build relationships with staff, board members, and external partners.

  • Proficiency in MS Word, Excel and PowerPoint.

  • Proficient in Outlook and Hubspot.

  • Outstanding verbal and written communication skills. Ability to interface with the executive levels of both MxD and MxDs commercial and academic partners.

  • Government project and contracting experience preferred

  • How to Apply
  • Please apply online at
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Executive Assistant

UI Labs