Executive Assistant

Company Description

Who we are:

Treace's mission is to be the leader in the surgical treatment of bunions by establishing the Lapiplasty System as the standard of care. We are committed to operating our business with the highest standards of ethical conduct. We intend to exceed our customers' expectations through an innovation-driven, high-velocity approach to solving treatment and surgical problems. With our products and services, our mission is to assist foot and ankle surgeons in improving patient outcomes and reducing healthcare costs, while providing rewarding experiences and opportunities for our employees and stakeholders.

Job Description

As the Operations Executive Assistant, you will be responsible for supporting the Sr. VP of Operations (SVPO), the SVP of Quality, R&D, and the coordination of department operations, along with the management of resources to facilitate organizational effectiveness and efficiency. This position provides a high level of administrative support for company executives and their teams to ensure they can efficiently accomplish key tasks and objectives.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Act as the point of contact between SVPO and internal/external clients as well as the SVP Quality and their clients.

• Manages SVPO and SVP of Quality calendars & frequently schedules meetings & sends out communication on their behalf (1:1's- monthly, quarterly, annually, Lean Jax meetings, QA/RA meetings, supplier visits, Monthly Ops leadership, cross-functional meetings, Leadership meetings, Lunch n Learn etc.)

• Provide administrative support to employees within Operations, Quality/Regulatory, and R&D including ordering supplies, coordinating lunches, serving as a point of contact for general questions, travel arrangements, scheduling meetings, and hosting guests.

• Assist with research, coordination, and planning of employee events for Ops, Quality/RA, and R&D teams.

• Assist with coordination and planning of industry conferences and other events as needed; coordinates/event planning for R&D lab events (book hotels, arrange car service, create agendas, and travel spreadsheets, order/distribute swag, arrange breakfast, lunch, & dinner, make off-site dinner reservations, work with facilities to ensure AC, janitorial services will be needed, etc.)

• Manage event planning for monthly doctors' meetings (arrange transportation, facilities, hotels, on and offsite meals), act as a liaison between physicians and R&D staff on coordination and communication of arrangements.

• Maintains and distributes the Events Calendar for Sales, Med Ed, and R&D departments.

• Welcome and host in-office guests, answer, and direct telephone inquiries.

• Prepare expense reports.

• Assist with purchase orders for Facilities and Engineering as requested.

• Maintain an efficient documentation and filing system for both paper and electronic records.

• Monitor office supplies and research advantageous deals or suppliers; assist with ensuring snacks/beverage coolers are filled within conference rooms.

Qualifications

• High School Diploma Required. Associate's degree or post-secondary education preferred.

• Five (5) years of previous experience supporting C-Level Executives is required.

Additional Information

It is Treace's policy not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, veteran status or any other characteristic protected by applicable law.

Treace's Privacy Policy

It is Treace's policy not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, veteran status or any other characteristic protected by applicable law.

Treace is a drug free employer.