Executive Assistant To Vice President

Thank you for your interest in employment with our institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process, you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.

• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.

If you need assistance or have questions regarding the application process, please contact:

Human Resources

humanresources@wnc.edu

(775) 445-4237

2201 West College Parkway

Carson City, NV 89703

Job Description

Administrative Faculty Contract. Non Tenure Track, Benefits Eligible.

This role involves delivering comprehensive administrative assistance to the Vice President of Academic & Student Affairs. Responsibilities encompass proficiently coordinating the Vice President's schedule, furnishing essential information for decision-making, and addressing and resolving issues and challenges.

The ideal candidate for this position should possess prior experience in adeptly managing interactions with diverse stakeholders, including faculty, staff, students, NSHE system staff, government officials, commissioners, board members, and the broader community. Essential skills include the ability to multitask, prioritize, organize, independently exercise sound judgment, uphold confidentiality, take initiative, and demonstrate flexibility and professionalism consistently.

Duties and Responsibilities:

• Provide professional and confidential technical support to the Vice President in matters pertaining to Western Nevada College (WNC) and the Nevada System of Higher Education (NSHE), leveraging expertise in specific procedures, processes, regulations, and best practices.

• Demonstrate a comprehensive understanding of WNC and NSHE policies, rules, and regulations.

• Interpret policies and procedures in unique situations, making independent decisions on the most suitable course of action.

• Uphold confidentiality and diplomacy, coordinate priorities, and proactively manage the smooth workflow within the office.

• Oversee the vice president's office, including the assignment of tasks, supervision, and evaluation of support staff.

• Serve as the liaison for the vice president, fostering effective communication and collaboration.

• Initiate clear and concise correspondence, reports, and verbal communications.

• Manage the department budget, providing guidance to Academic and Student Services personnel on budget-related matters such as travel, purchase orders, contracts, and host expenditures.

• Assist the vice president in preparing research projects, accreditation visits, program monitoring, and curricular presentations.

• Plan, organize, and coordinate special events hosted by the vice president.

• Act as the oversight for academic scheduling.

• Cultivate and maintain effective working relationships with WNC faculty, staff, and administrators.

• Actively participate in program reviews and assessments.

• Represent the office on college and system-wide committees.

• Perform additional related duties as required.

Knowledge, Skills and Abilities:

• Demonstrated proficiency in handling sensitive issues with utmost confidentiality.

• Adept in utilizing a range of current software applications, including, but not limited to Word, Excel, PowerPoint, OnBase, Workday, PeopleSoft, Lynx, and Google Suite.

• Exceptional written and verbal communication skills.

• Strong problem-solving and analytical capabilities.

• Comprehensive knowledge of all academic and student affairs processes and procedures.

• Meticulous attention to detail.

• Highly self-sufficient in managing tasks and responsibilities.

• Ability to consistently adhere to strict timelines and deadlines.

Minimum Qualifications:

• Bachelor's degree and three years of related professional experience. An equivalent combination of education and experience may be substituted for the Bachelor's degree (i.e., AA+4 yrs related professional experience). A minimum of an Associate's degree is required.

Minimum Starting Salary Information:

This position is at a salary grade C. The minimum of the placement range is $66,244.64. The selected candidate will be placed at or above the minimum based on education and experience. WNC's placement range falls within the NSHE salary schedule: NSHE ADMINISTRATIVE SALARY SCHEDULE

Retirement

• NSHE Faculty Retirement Plan Alternative (RPA)

All faculty and professional staff working at least half-time equivalent must participate in the NSHE Faculty Retirement Plan Alternative (RPA) as a condition of employment. The current contribution rate is 17.5%. Your contribution is matched by the College at 17.5% for a total contribution rate of 35%.

Your contributions are made by pre-tax salary reduction and you are 100% vested from your first day. You choose how to invest your own and NSHE's contributions. The plan administrator provides dedicated financial consultants that are available to assist you in your investment deliberations. NSHE provides participants with a three-tiered investment line-up that provides investment options for everyone, from the less engaged investor to the investor who prefers to more actively manage their retirement savings. The tiered structure provides a simplified investment selection process, allowing you to make your decision based on your investment expertise and comfort level. See Your Retirement Benefits for additional information.

Faculty and staff who have previously participated in the Public Employees' Retirement System of Nevada (PERS) may be required to continue participation in PERS.

The Nevada System of Higher Education (NSHE) does not participate in the federal Social Security System but does contribute to the federal Medicare program. This means that while you are employed by NSHE neither you nor NSHE contribute to Social Security and you do not earn a Social Security benefit. For additional information, please see: Windfall Elimination Provision

Perks of Working at WNC

• Beautiful campus located along numerous biking and walking trails.

• Voluntary supplemental retirement plans, both pre-tax and Roth options available (403b, 457b plans)

• Employer paid Long Term Disability (LTD) Program

• Health insurance options including dental and vision

• Health Insurance

• Generous annual leave (A contract), sick leave (A & B contract), 12 paid holidays

• Faculty Benefits

• The WNC Fitness Center offers free Faculty and Staff membership WNC Fitness Center

• ComPsych our Employee Assistance Program offers resources and assistance to Faculty and Staff

• Discounted WNC Staff rates for our Child Development Center which has received Four Star Recognition from the Nevada Silver Star Quality Rating and Improvement System.

• Voluntary benefits including accident, disability, legal services, and more

• Voluntary Benefits

• An administrative faculty senate represents full-time, administrative faculty

• Free parking and plenty of it!

• No State income tax!

Education Benefits for Faculty Employees and Family Members

WNC is proud to provide a reduced-rate tuition benefit to faculty and their qualified dependents. Faculty can take up to six credits per semester at a reduced rate. Qualified dependents of faculty can take unlimited credits per semester. More information can be found in the Board of Regents Handbook.

Exempt

Yes

Full-Time Equivalent

100.0%

Required Attachment(s)

• Cover Letter

• Resume

• Contact information for three professional references

Applications must be submitted by 11:59 pm est. the day prior to the posting close date

Posting Close Date

05/22/2024

Note to Applicant

Newly hired faculty must assure that their official transcript is sent by the degree granting institution(s) to Western Nevada College, Human Resources Office within 30 calendar days from the effective date of employment.

Academic degrees must have been awarded by regionally accredited institutions.

Employment is contingent on the completion of appropriate background verification, which may include criminal history, credit history, sex and violent offender registry, education verification, licensure, and employment history to be administered by the Western Nevada College Human Resources office.