Executive Assistant To The Vice Provost For Enrollment Management

Job Description

This position works as the executive assistant to the Vice Provost for Enrollment Management. Manage projects and work flowing through the office of the Vice Provost; work independently to handle intense and detailed scheduling, appropriate referral or resolution of problems, coordinate Enrollment Management leadership team activities, and support the Vice Provost's participation in leadership roles.

Act as a liaison with the many units and individuals who report to the Vice Provost. Facilitate smooth functioning of the Vice Provost's office suite through contributing to an inclusive and welcoming work environment. Works with staff throughout the Provost's leadership area to support effective and efficient operations to meet the mission of the Office of the Provost.

The ideal candidate will have a strong customer-service work ethic, display initiative, good judgment, a high-level of professionalism, organization, approachability, accessibility, and responsiveness to the diverse constituents we serve.

Required Qualifications

Experience providing executive level administrative support.

Strong demonstrated knowledge of office computer software such as Word, Excel, Access, PowerPoint or other data management software

Experience preparing documents, reports, and presentations in a professional manner

Ability to organize and manage a large and complex workload with many competing priorities

Excellent communication and interpersonal skills

Ability to set a calm, supportive, and inclusive tone for the office, and to work independently or as a member of a team without close supervision

Maintains confidentiality in all matters; exhibit qualities of honesty and integrity in the workplace

Ability to interact with senior level management internal to the university and alumni and friends external to the university.

Demonstrated ability to manage multiple higher education calendar schedules.

Preferred Qualifications

Working knowledge of University policies and procedures.

Demonstrated knowledge of project management or event management

Ability to use data visualization and other communication strategies to enhance documents and reports.

Experience working with Student Banner.

Pay Band

4

Appointment Type

Regular

Salary Information

$67,000 - $70,000

Review Date

June 25, 2024

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity.

The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Lisha Farrier at lfarrier@vt.edu during regular business hours at least 10 business days prior to the event.