Executive Assistant To The Vice Presidents

POSITION: Executive Assistant to the Vice Presidents

LOCATION: Williston, ND

WHO MAY BE CONSIDERED: Must be eligible to work in the United States. There is no sponsorship for this position.

TYPE OF APPOINTMENT: full-time benefitted position, 40 hours per week, Monday through Friday.

BACKGROUND CHECK: WSC does require a successful background check for the selected candidate prior to beginning employment.

JOB SUMMARY: The position will provide support services to the Vice President of Academic Affairs and the Vice President of Student Affairs. This individual will perform a variety of tasks to assist these departments, such as maintaining course curriculum data; updating program curriculum and course offerings; researching material as required to provide background material to submit reports and make recommendations to instructional leadership regarding policy formation, budget, and other areas of a similar complexity; maintaining appropriate records to monitor state/federal-funded programs and submit reports as required; preparing agendas, attend meetings, transcribe minutes, and assure proper distribution of minutes; Schedule appointments; arrange and coordinate meetings; keep appropriate individuals informed of itineraries and appointments; receive and respond to public inquiries and/or complaints tactfully and constructively; research and assemble required information for response; act as receptionist and greet and escort visitors; screen incoming calls, mail, personal visits inquiries, and other relevant matters, evaluating relative importance of each; independently answer routine matters and refer others to appropriate persons; compose letters and reports from brief instructions or notes, or on own initiative; requires extensive knowledge of grammatical composition; determine most appropriate layouts, formats, arrangements, and other related details; develop office procedures, daily routine, and filing system; compile data from a variety of sources and prepare summary reports as directed; may involve statistical calculations and tabulations in accordance with established formulas; may involve posting and balancing; oversee International Health Insurance; maintain follow-up system on reports or action items required on a periodic basis, such as employee payroll sheets and due dates for regular reports; serve as point of coordination for Sexual Violence and Prevention Holds and updating Student Code of Conduct; and provide high level of quality customer service; maintain confidentiality; use tact and discretion..

The successful applicant must be flexible, highly- motivated, self-directed and able to analyze and solve problems while working effectively in a team-centered atmosphere. The successful applicant will be able to promote WSC education and support the mission, vision and values of WSC.

SALARY: $44,000-$50,000

APPLICATION CLOSE DATE: July 14, 2024

APPLICATION INSTRUCTIONS: Fill out the WSC employment application, include a cover letter, resume, and information for three professional references. For questions, contact HR Director, Williston State College, 1410 University Avenue, Williston, ND 58801 or email to martha.strouth@willistonstate.edu (Note: Incomplete applications will NOT be considered.)

CONFIDENTIALITY OF APPLICATION MATERIALS: Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three finalists.

EO/AA STATEMENT: Williston State College is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or veteran status.

VETERAN'S PREFERENCE NOTICE: Williston State College will be hiring one (1) applicant for this position and will interview the top three (3) candidates.

North Dakota Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.

NO SMOKING NOTICE: As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.