Executive Assistant To The Superintendent

Reports to: Superintendent of Schools

Job Goals: Assists the Superintendent in the efficient and effective operation of the Superintendent's office functions so that s/he may develop and maintain the best possible educational programs and services for children.

Qualifications:
Bachelor's degree preferred, or equivalent work and educational experience.
At least five years of experience in office administration, public school district experience preferred.
Ability to communicate effectively, both verbally and in writing with administrators, faculty, parents, the general public, School Committee, and town officials.
Ability to interpret, apply, and explain complex information such as regulations, policies, contracts or services.
Ability to exercise good judgment and a high degree of tact and diplomacy in responding to issues and problems brought to the attention of the Superintendent's office.
Ability to work with highly confidential and legally sensitive employee and organizational material.
Ability to work independently as well as work cooperatively with others.
Ability to prioritize multiple tasks and perform detailed work accurately and efficiently within strict deadlines in an environment with interruptions.
Must have proficiency with computer applications; familiarity with Google platforms preferred.

Performance Responsibilities:
Office of Superintendent Functions
Serves as confidential/executive assistant to the Superintendent.
Manages routine matters not requiring the Superintendent's attention.
Maintains and manages the Superintendent's calendar; receives and screens phone calls, correspondence and visitors.
Serves as liaison between Superintendent and various stakeholders.
Composes business letters, documents, reports and handles routine correspondence for the Superintendent.
Maintains regular and confidential filing systems.
Provides administrative support of highly confidential nature for the Superintendent and other administrative members of the district

HR Functions
Serves as the districts' CORI and SAFIS administrator, referring necessary information to the Superintendent of Schools.
Maintains updated teacher seniority lists for all districts, including the tracking of professional status
Monitors certification/licensure of staff members.
Maintains records of administrator, support staff and nurse contract information, and prepares yearly salary letters for the Superintendent's signature.
Maintains records of teacher steps, lanes, longevity, notification of advancement on salary schedule, etc. Verifies pertinent data and prepares yearly salary letters.
Maintains personnel files.

School Committee Functions
Generates School Committee meeting agendas, prepares and electronically distributes School Committee packets to members prior to meetings.
Maintains School Committee files and disseminates information to the public in accordance with public records laws.

Miscellaneous
Performs all other duties as assigned by the Superintendent of Schools.

Terms of Employment: Salary range based on experience relevant to the position.

Evaluation: Performance of this job will be evaluated annually by the Superintendent of Schools.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform this job. While performing the duties of this job, the employee is regularly required to: stand, walk, use hands, talk and hear. The employee may be required to reach with hands and arms above their head or reach forward, sit, squat, stoop or kneel. The employee must be able to lift or move up to 50 lbs. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.