Executive Assistant To The Provost

The Executive Assistant to the Provost at Interlochen Center for the Arts plays a crucial role in supporting the Provost and the Education Department's daily operations. Responsibilities include managing complex calendars, coordinating meetings and events, handling correspondence, and preparing reports and presentations. The position involves liaising with faculty, staff, students, parents, guests and other external stakeholders, ensuring effective communication and collaboration. The Executive Assistant also contributes to special projects and initiatives, helping to advance the educational mission of Interlochen. This role is vital in maintaining the efficiency and productivity of the Provost's office and the broader educational team. ESSENTIAL DUTIES & RESPONSIBILITIES

Oversee and manage all operational and administrative support functions of the Education Office with clearly established and periodically refined processes and systems.
Serve as a physical presence in the Education Office, welcoming students, faculty, staff, families and guests.
Facilitate the prioritization of the Provost's time by overseeing the development and coordination of multiple calendars, meetings, travel, social engagements, and functions of the institution, balancing the demands and priorities of each. Provide counsel on the Provost's time and workload in order to leverage their effectiveness, productivity, and efficiency.
Engage the most appropriate leaders throughout the organization to respond to inquiries to the Education Office that are more effectively and efficiently addressed by others.
Proactively identify opportunities and obstacles that could affect the successful execution of the Provost's commitments. Anticipate the needs of the Provost and proactively address issues in a timely manner.
Support and cultivate key internal and external stakeholders.
Oversee the flow of incoming and outgoing communications. Maintain accurate files, records, and documentation for easy and quick retrieval.
Organize and assist with the searches and integration of new team members in Education.
Provide leverage on key strategic priorities and perform other assignments and complete special projects, as required. Organize, oversee, and at times lead special projects involving multiple constituencies on behalf of the Provost and in collaboration with other members of the Provost's Cabinet and other Education leadership.
Oversee the planning and coordination of various events involving the Provost including Interlochen Arts Academy Registration and Opening Week, Family Weekend, Graduation/Festival week; Interlochen Arts Camp events; and other major events on campus.
Other duties as assigned