Executive Assistant To The President's Office - Roxbury Community College

Roxbury Community College is an urban, public, 2-year College serving a diverse community including peoples of color, recent immigrants and nontraditional populations. The College mission is to help students achieve educational goals through delivering high-quality transfer and career programs. RCC (Roxbury Community College) strives to honor traditional commitments, and to be responsive to new challenges and insights through workforce training, ESOL and community education.

The student population at the college is diverse in ethnicity, gender, language, age, and background. Roxbury Community College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act requires all institutes of higher education to disclose campus policy statements and crime statistics. Our annual report is available at Clery Act

Job Description:

Position Title: Executive Assistant to the President's Office

Unit: Non-Unit Professional (NUP)

Reports To: President and Executive Administrator to the President

Date: November 2024

Position Summary:

The Executive Assistant to the President's Office supports the President in managing the day-to-day operations of the office, coordinates key initiatives, and serves as a liaison between the President and internal/external stakeholders. This role requires exceptional organizational skills, a proactive approach, and the ability to handle sensitive information with the highest level of discretion.

Key Responsibilities

1. Administrative Support:

• Manage the President's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents for the President.
• Screen and prioritize incoming communications, including phone calls, emails, and mail.

2. Meeting Coordination:

• Organize and coordinate meetings, events, and board sessions, including preparing agendas, taking minutes, and ensuring follow-up on action items.
• Coordinate logistics for meetings with internal and external stakeholders, including faculty, students, board members, donors, and other key partners.

3. Communication and Liaison:

• Serve as the primary point of contact for the President's Office, ensuring clear communication between the President and various departments, faculty, staff, and external partners.
• Draft and distribute communications on behalf of the President, including official statements, announcements, and memos.

4. Project and Initiative Support:

• Assist with the planning and execution of special projects, initiatives, and events led by the President's Office.
• Conduct research and compile data to support strategic decision-making and the President's initiatives.

5. Confidentiality and Professionalism:

• Handle confidential information with the utmost discretion and maintain a high level of professionalism.
• Anticipate issues and proactively develop solutions to ensure the President's priorities and goals are met.

6. Relationship Management:

• Foster and maintain positive relationships with university stakeholders, including students, alumni, donors, community leaders, and government officials.
• Act as an ambassador for the President's Office, representing the institution with professionalism and integrity.

Requirements:

• Education: Bachelor's degree required; advanced degree or relevant certification is a plus.
• Experience: Minimum of 5 years of experience providing executive-level support, preferably in a higher education setting or similar environment.

Skills:

• Exceptional organizational, communication, and interpersonal skills.
• Strong writing and editing abilities, with attention to detail.
• Proficiency in office software (Microsoft Office Suite, Google Workspace) and virtual meeting tools (Zoom, Microsoft Teams).
• Ability to prioritize multiple tasks and manage time effectively in a fast-paced environment.
• Proven ability to handle sensitive and confidential information with discretion.

Key Competencies

• Adaptability: Ability to adapt to changing priorities and remain flexible in a dynamic work environment.
• Problem-Solving: Strong analytical skills with a proactive approach to identifying issues and finding solutions.
• Professionalism: Demonstrates a high level of professionalism and maintains a positive, can-do attitude.
• Relationship-Building: Ability to build and sustain productive relationships with diverse groups of stakeholders.

Additional Information:

Compensation (Salary Range): $60,000.00-$80,000.00 (Commensurate with experience and qualifications)

Employees of Roxbury Community College are considered employees of the Commonwealth of Massachusetts and receive benefits that include:

• High quality and affordable health insurance through the Commonwealth's Group Insurance Commission (GIC)
• Reasonable Dental and Vision Plans
• Flexible Medical Spending Account and Dependent Care Assistance Account
• Low cost basic and optional life insurance
• Retirement Savings: State Employees' Pension or Optional Retirement Program (ORP) and Deferred Compensation 457(b) plan or 403(b).
• 12 paid holidays per year and competitive Sick, Vacation, and Personal Time
• Tuition Benefit for employees and dependents at state colleges and universities
• Short-Term Disability and Extended Illness program participation options
• Professional Development and Continuing Education opportunities
• Qualified Employer for Public Service Student Loan Forgiveness Program
• Cell Phone Bill Discounts with Verizon and T-Mobile Cell Phone Carriers
• Access to the Commonwealth's Mass4You, employee assistance program
• Free employee parking on the Roxbury Campus
• Public Transportation is available to the College via the MBTA Orange Line Roxbury Crossing Station & connecting bus stops, an eight-minute walk to the campus.

Location: Roxbury campus

Unit Status: Non-Unit Professional

Hours: 37.5 hours per week.

The College does not sponsor applicants for work visas.

Roxbury Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action Officer/Title IX Coordinator, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.

The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act requires all institutes of higher education to disclose campus policy statements and crime statistics. Our annual report is available at Clery.

Application Instructions:

All applicants must apply online by submitting:

• Cover Letter
• Resume
• Names and contact information for three (3) professional references

Successful applicants will be required to complete a Criminal Offender Record Information (CORI/SORI) request.

After completing all of the steps above, please go back into the newly created account and double check that your resume and cover letter uploaded as you intended.

Roxbury Community College understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact Pat Noel, ADA Coordinator, at 857-701-1290 or pnoel1@rcc.mass.edu.

ADA Compliance:

The Massachusetts Board of Higher Education- Roxbury Community College is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, The Massachusetts Board of Higher Education- Roxbury Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Roxbury Community College only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you do not have access to a computer, please contact Human Resources at hrstaff@rcc.mass.edu.

Frequently Asked Questions (FAQs)

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