Executive Assistant To The President

JOB SUMMARY

Savannah Technical College is seeking an Executive Assistant to the President who will provide high-level professional, administrative, and supervisory support to the President. This pivotal role ensures smooth operations within the President's office, facilitates effective communication, and supports strategic initiatives. The ideal candidate will demonstrate exceptional organizational skills, discretion, and the ability to manage a diverse array of tasks and responsibilities with a high degree of professionalism.

MAJOR DUTIES

• Organizes and coordinates daily activities and efficient function of the president's office;

• Provides administrative support to the president;

• Researches, gathers data, and prepares reports, presentations, publications, spreadsheets, tables and charts for the president's use;

• Maintains filing and record keeping system for the president;

• Plans and coordinates events and meetings

• Conducts research on various topics as requested by the president, compile information into briefing documents, and prepare summaries or presentations for meetings or events.

• Serves as a liaison between the president and the board, other staff members, departments, external stakeholders, alumni association, and the public. Represents the president in a professional and courteous manner.

• Anticipates potential issues or challenges and proactively addresses them. Exercises sound judgment in handling unexpected situations and making decisions on behalf of the president when necessary.

• Assists with special projects or initiatives as assigned by the president, which may involve research, coordination with other departments, or implementation of new processes.

• Monitors use and maintains supplies, equipment and/or facilities for president's office; and

• Other duties as assigned.

COMPENTENCIES

• Knowledge of modern office practices and procedures

• Knowledge of modern office equipment

• Knowledge of college operations, policies and procedures

• Skill in the operation of computers and job-related software programs

• Decision making and problem-solving skills

• Skill in the supervision of personnel

• Skill in interpersonal relations and in dealing with the public

• Oral and written communication skills

• Ability to perform complex and varied duties

MINIMUM QUALIFICATIONS

• Bachelor's degree in a related field OR High school diploma or equivalent *and

• Three (3) years of work-related experience

PREFERRED QUALIFICATIONS

• Experience working within a technical college or higher education setting.

• Familiarity with the administrative and operational aspects of a President's office.

• Knowledge of the specific needs and challenges of a technical college environment.

• Advanced proficiency in project management tools and software.

• Experience in event planning and coordination at the executive level.

• Strong networking and relationship-building skills with a broad range of stakeholders.

Physical Demands

Work is typically performed in an office environment with intermittent sitting, standing, and walking. The employee frequently bends, lifts and carries lightweight objects up to 25 pounds. A full range of hand and finger motion is required for data entry purposes.

Salary/Benefits

Salary is commensurate with education and work experience. Benefits include paid state holidays, annual and sick leave, and the State of Georgia Flexible Benefits package.

Application Deadline

Position considered open until filled. The candidate selected for this position may be subject to pre-employment drug screening, education verification, reference, motor vehicle records, criminal background checks and credit history checks. For high-risk positions, medical evaluations and/or psychological evaluation may be required.

THIS POSITION IS CONTINGENT UPON FUNDING AND ALLOCATION OF POSITION.

Note: Due to the volume of applications received, we are unable to personally contact each applicant. If we are interested in scheduling an interview, a representative from our college will contact you.

Disability Accommodations

Applicants who need a special accommodation due to a disability should request assistance in advance by contacting the Human Resources department at 912-443-3388 or via e-mail at jsanders@savnnahtech.edu. Savannah Technical College (STC) will provide reasonable accommodations to identified disabled applicants.

Savannah Technical College is an equal opportunity employer and does not discriminate on the basis of race, color, creed, national or ethnic origin, gender, religion, disability, age, political affiliation or belief, genetic information, disabled veteran, veteran of the Vietnam Era, or citizenship status (except those special circumstances permitted or mandated by law).

Bachelor's degree *and

• One (1) year of work related experience OR an Associate Degree in Business Administrative Technology *and Two (2) years of work related experience. Note: Experience may substitute for the degree on a year-for-year basis.

Additional Information

• Agency Logo: Requisition ID: ADM0H47

• Number of Openings: 1

• Shift: Day Job

• Internal Contact Name: Jasmine D Sanders

• Internal Contact Email: jsanders@savannahtech.edu

• Posting End Date: Jul 14, 2024