Executive Assistant To The President

Duties and Responsibilities

• Anticipate Executive's needs and proactively bring together appropriate people and resources to support the executive in addressing issues.

• Independently develop presentations for Executive members to deliver.

• Conduct research, develop content, and create effective presentations.

• Handle confidential information pertaining to company operations, performance, or value.

• Perform a wide variety of executive secretarial and administrative duties as required by daily operations for the Executive members.

• Review and summarize miscellaneous reports and documents; prepare background documents as necessary.

• Research and analyze administrative projects; prepare first draft reports on administrative matters.

• Process payment of invoices.

• Provide follow up to assignments given to management staff by the Executive members; provide status reports to the Executive members.

• Receive and screen communications to the Executive members including telephone calls, mail and e-mail messages, and using independent judgment determine those requiring priority attention; prioritize, channel, and facilitate communication from department heads.

• Independently respond to letters and general correspondence of a routine nature;

• Make travel arrangements for the Executive members; maintain appointment schedules and calendars for the Executive members; arrange meetings and conferences.

• Attend meetings and take minutes, as directed by the Executive members.

• Assist legal department with long and short-term projects as required.

• Performs other duties as assigned.

Qualifications

• Exemplary customer service skills, including dealing effectively with the public.

• Creative and innovative techniques for performing assignments.

• Proper English usage, spelling, grammar, and punctuation.

• Knowledge of business correspondence formatting.

• Basic mathematical computations, accounting, and record-keeping skills.

• Knowledge of basic budgeting theories and principles.

• Time management skills.

• Proficiency in computer applications related to the work, including MS Office.

• Knowledge of standard office administrative practices and procedures, including the use of standard office equipment.

• Ability to perform technical, specialized, complex, and difficult office administrative work requiring the use of independent judgment.

• Minimum of five years of executive secretarial experience of increasing variety and/or complexity.