Virtuoso is the leading international travel agency network specializing in luxury and experiential travel. The by-invitation only organization comprises over 800 travel agency partners with more than 17,500 elite travel advisors in over 45 countries through North America, Latin America, the Caribbean, Europe, Asia-Pacific, Africa and the Middle East. Drawing upon its preferred relationships with 1,700 of the world's best hotels and resorts, cruise lines, airlines, tour companies and premier destinations, the network provides its upscale clientele with exclusive amenities, rare experiences and privileged access.
The Executive Assistant to the Office of the CEO assists the Manager, Office of the CEO with daily tasks and projects. The successful candidate thrives in a fast-paced environment and is in their comfort zone reacting and shifting priorities quickly while providing a calm demeanor and delivering excellent customer service with confidence.
Essential duties and responsibilities include the following. Other duties may be assigned.
Answer incoming telephone calls to CEO's office.
Prepare correspondence as directed by Manager, Office of the CEO.
Review email correspondence sent to Manager, Office of the CEO and handle as directed.
Schedule meetings as directed by Manager, Office of the CEO.
Arrange travel for CEO, or any other person as directed.
Prepare expense reports for CEO.
Open and sort all incoming mail to CEO and Manager, Office of the CEO.
Schedule personal appointments for CEO.
Send various correspondences to staff on behalf of CEO.
Maintain electronic and hard copy filing.
Maintain internal/external contact information for CEO Office.
Back-up to Receptionist when out of office or away from her desk.
Back-up to Facilities for any Fort Worth office needs.
Special projects as directed by Manager, Office of the CEO (i.e. maintain donation tracking, Executive Calendar, track travel barters, etc.)
Travel required both domestic and possibly international.
2 4 years of experience providing administrative support
Advanced experience managing email, calendars, and meeting coordination
Advanced skills with MS Office Suite (Outlook, Excel, Word and PowerPoint)
Impeccable customer service skills
Experience with travel planning and submitting expense reports (Concur experience preferred)
Excellent written and verbal skills
Strong attention to detail
Must be able to maintain confidentiality
Ability to multitask, prioritize, and problem solve in a deadline driven environment
Experience in the travel industry desirable
Virtuoso offers a competitive salary and full benefits package, including medical/dental/vision/life, a company matched 401(k) savings plan, and more. Virtuoso is an equal opportunity employer, dedicated to promoting a diverse workforce.