Executive Assistant To The Head Of School

About Grace

Grace Church School is a JK-12, independent school located on two nearby campuses in downtown New York City. An Episcopal school, welcoming children of all faiths and of none, Grace believes in the inherent, precious dignity of every individual and seeks to provide an outstanding education worthy of our common humanity.

Grace is a school of big ideas, and our structured curriculum promotes academic excellence through a pedagogy of joy: an approach that reflects our belief that joy is the fuel of academic achievement, and that students learn best when motivated by delight, wonder, curiosity, and purpose. We work hard to nurture a culture of dignity and belonging, and we seek to foster in each student skills of intellectual excellence and habits of ethical virtue. Grounded in tradition, the school remains ever open to innovation, looking to the best research on the science of learning and the craft of teaching to advance the timeless values and aspirations of our mission. In the high school division, students are challenged to reach their full potential, ask essential questions, and wrestle with complex ideas, working to solve real-world problems, and participate in the interconnected global community.

About the Position

Grace Church School is seeking a skilled and experienced professional to provide comprehensive administrative support to the Head of School. The ideal candidate will be kind, organized, proactive, and able to handle a wide range of administrative duties with efficiency and professionalism. This role requires exceptional communication skills, attention to detail, flexibility, and the ability to collaborate effectively across the broad range of school constituencies. The Executive Assistant to the Head of School is a trusted partner in the leadership of the school and must maintain confidentiality around highly sensitive information, always exhibiting the highest level of professional integrity.

Responsibilities include:

• Assist the Head of School in tracking, prioritizing, and completing or delegating the responsibilities of the office.

• Organizing and maintaining the Head of School's calendar. This includes scheduling appointments, distributing reminders, ensuring that the Head of School is prepared with relevant documents, materials, and planning time, and keeping the Head of School on schedule throughout the day.

• Serving as a welcoming and effective representative of the Head of School's office, including by greeting guests, assisting with the Head's communication calendar, and supporting the planning of special events (e.g., the end-of-year luncheon for faculty and staff; the holiday lunch for the administration).

• Organize and maintain digital and physical files, employee contracts, and other confidential documents and sensitive information. Assist with the creation of relevant documents, records, spreadsheets, and presentations.

• Serve on the Calendar Committee, working with other staff members to ensure that the school's events are properly scheduled, facilities reserved, and plans for events and their set up are appropriately socialized.

• Assist in the planning and coordinating of certain school events, such as board meetings, parent-teacher conferences, and community gatherings. Arrange logistics, prepare materials, and provide on-site support as needed.

• Coordinate travel arrangements for the Head of School, including by reserving flights, accommodations, and transportation. Prepare itineraries and ensure all travel plans align with the school's schedule and budget.

• Provide meeting support for various school committees and leadership meetings, preparing agendas, taking notes, and distributing meeting materials. Track and follow up on action items and ensure timely completion of tasks.

• Serve as a primary point of contact for inquiries directed to the Head of School. Screen and prioritize incoming calls, visitors, and correspondence, providing appropriate responses or routing to the relevant parties.

• Support the Head of School on special projects and initiatives, such as strategic planning, accreditation, and fundraising campaigns. Conduct research, gather data, and provide administrative assistance as required, including managing the reconciliation and reporting of expenses for the Head of School.

Requirements include:

• Proficiency with Google Workspace and with Microsoft Office.

• Bachelor's degree preferred, with a minimum of 3 years of experience in administrative support roles.

• Excellent organizational skills and attention to detail.

• Strong written and verbal communication abilities.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Flexibility to adapt to changing priorities and deadlines.

• Previous experience in an educational setting or nonprofit organization is a plus.

Interested applicants should submit a résumé and cover letter through the employment page of the school's website.

Compensation

This is a 12-month position with six weeks of vacation that comes with a comprehensive benefits package. It will begin during the summer of 2024. The expected base salary range is $80,000-$120,000, commensurate with experience.

Grace Church School is an Equal Opportunity Employer. We believe that equity and inclusion are not only hallmarks of a just society, but also virtues essential to sound learning. Our commitment to antiracism, equity, and belonging calls on all faculty members to promote a culture of dignity and belonging for everyone at Grace by recognizing and honoring the unique gifts of its students, families, faculty, and staff. We encourage applications from candidates with broad and diverse backgrounds and from individuals of all races, nationalities, identities, and beliefs.