Executive Assistant To The Executives Director

Application Instructions

Click Apply to submit your online application. Please attach a resume and thoughtful cover letter on the "My Experience" page in the "Resume/CV" field.

Active City Year Staff members must login to Workday to apply internally.

Number of Positions: 1

Position Overview

This position will provide high-level administrative and logistical support to the Executive Director. This role requires flexibility to ensure smooth operations and the achievement of site goals.

The ideal candidate is a highly organized, detail-oriented, and relational professional with experience supporting executives. They can distill organizational priorities into actionable tasks and calendar management for leadership meetings. This individual will also play a significant role in fostering organizational culture, embodying City Year's core values, and motivating team members.

This unique opportunity allows you to gain insights into running a multi-million-dollar nonprofit organization, assisting with key projects in development, operations, programs, and events, as well as contributing to HR processes.

Job Description

Responsibilities

• Provide administrative support to the Executive Director, including scheduling meetings, maintaining calendars, arranging travel, and managing correspondence.
• Assist the Executive Director with special projects and draft/manage correspondence to internal and external constituents.
• Manage calendars for the Executive Director and board meetings.
• Prepare materials and research for conferences and meetings, handling logistics for travel and agendas.

Site Operations Responsibilities

• Budget & Expense Tracking: Organize and monitor the budget, report on expenses.
• Office Management: Oversee general office management, including inventory and ordering of supplies, and set up meeting spaces for events.
• AmeriCorps Member Experience: Coordinate the onboarding and communication for AmeriCorps members.
• Oversee uniform management for Corps members and staff, including inventory and distribution.

Qualifications

• Experience: 3-5 years of professional experience; project management experience required.
• Skills: Excellent organizational skills and the ability to juggle multiple projects.
• Detail-Oriented: Strong attention to detail and a fast learner with an inquisitive mindset.
• Interpersonal Skills: Ability to interact with diverse stakeholders.
• Technical Skills: Proficient in Microsoft Excel, PowerPoint, and Word, as well as Google Suite products.

Benefits

Full time employees will be eligible for all benefits including vacation and sick days and organization holidays. You may participate in all benefit programs that City Year establishes and makes available to eligible employees, under (and subject to all provisions of) the plan documents that govern those programs. Currently, City Year offers medical, dental and vision, life, accidental death and dismemberment and disability coverage, Flexible Spending Accounts (FSA), other benefits including 401(k) plan(s) pursuant to the terms and conditions of company policy and the 401(k) plan document. For more information, click here.

Employment at City Year is at-will.

City Year does not sponsor work authorization visas.