Executive Assistant To The Department Head

Req Id: 31945

Job Title: Executive Assistant to the Department Head

Job Description:

• As the Executive Assistant to the Department Head, you will provide a wide range of administrative support for the Computer Science Department Head. You will serve as a liaison with multiple contacts internal and external to the University. This position will facilitate communication, plan events, draft and edit various documents, schedule meetings, and manage the executive's calendar.

The Executive Assistant to the Department Head will independently manage the faculty recruitment and hiring process, coordinating with other units as required, include being the liaison with Office of Institutional Equity (OIE), appropriate placement of the ads, and organizing all interviews for all stages of the faculty candidate interview process. This position independently manages the promotion and tenure process annually for all tenure-track faculty and Professors of Practice within the department, organizing assistant and associate professor annual reviews, and coordinating courtesy faculty appointments. The Executive Assistant to the Department Head also oversees the International Students and Scholars (ISS) visa and permanent residency processes for all faculty, postdocs, and visiting scholars, and supervises 2-3 other departmental administrative support staff who assist with these tasks.

About Us:

The Department of Computer Science Is one of the fastest growing areas on the Purdue campus over the past ten years, and this growth will continue under the new Purdue Computes initiative. Founded in 1962, the Department of Computer Science was created to be an innovative base of knowledge in the emerging field of computing as the first degree-awarding program in the United States. The department continues to advance the computer science industry through research. Graduates of the program can solve complex and challenging problems in many fields. The increasing centrality of computer science in academic disciplines and society, and new research activities - centered around data science, artificial intelligence, programming languages, theoretical computer science, machine learning, and cybersecurity - are the future focus of the department. See more information at Purdue Computer Science.

When you join Purdue University, you join a community that keeps moving forward. For more than 150 years, we've been known for not only our groundbreaking work in STEM research, but also for our collective imagination, ingenuity and innovation.

What We're Looking For:

Education and Experience:

• Bachelor's degree in Communications, Business Administration, Management, or a related field

• Some experience in a senior or lead administrative support role or equivalent experience

• An equivalent combination of education and experience may also be considered

Skills Needed:

• Excellent written, verbal, and interpersonal communication skills

• Strong organizational and time management skills and attention to detail

• Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.

• Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs

• Skilled interpreting policies and procedures to proactively resolve issues

• Ability to:

• identify problems, generate ideas for improvement, and implement or recommend solutions

• use discretion and independent judgement to make sound decisions balancing facts, priorities, and possible outcomes

• use discretion regarding when to involve the senior leader or Executive when to resolve issue indecently, or when to engage others

• handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality

Additional Information:

• Purdue University will not sponsor employment authorization for this position

• A background check will be required for employment in this position

• FLSA: Exempt (Not Eligible for Overtime)

• Retirement Eligibility: Defined Contribution Waiting Period

• Purdue University is an EEO/AA employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

• Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days

Who We Are:

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Apply now

Posting Start Date: 6/11/24