Executive Assistant To The Dean

Req Id: 32145

Job Title: Executive Assistant to the Dean

City: West Lafayette

Job Description:

Job Summary

Provide a wide range of administrative support for the dean of the College of Engineering. Under the supervision of the director of operations, you will manage the dean's calendar to ensure scheduling priorities are met and plan for future meetings on the dean's calendar, and account for logistical challenges. Should possess strong project management skills and be customer-centric. The position requires a highly-responsive individual who is diligent and focused on excellence.

The office environment is fast-paced and requires high attention to detail. This position is also responsible for ensuring travel arrangements are made, and expense reports are properly submitted.

Your excellent writing skills will play a crucial role in our communication strategy. As the individual responsible for drafting memos for the dean, your work will be reviewed at all university levels, including the president and board of trustees. Your words will carry the dean's message, making your role vital in our communication efforts.

Who We Are

The College of Engineering at Purdue University is among the best and largest Engineering schools in the world. With nearly 16,000 engineering students and more than 500 tenure track faculty in the college, this position has ample opportunity to have an impact at one of the world's most influential universities.

For more information about our department, please visit:

• College of Engineering, Purdue University https://engineering.purdue.edu/Engr

• External Recognitions Program https://engineering.purdue.edu/Engr/People/Awards

• College of Engineering's Social Media https://engineering.purdue.edu/Engr/AboutUs/social

Education and Experience

Required:

• Bachelor's degree in Communications, Business Administration, Management, or a related field

• Two (2) years of experience in a high-level administrative support role or equivalent

• In lieu of degree, consideration will be given to an equivalent combination of related education and required work experience; Associate's + 4 years experience or HS/GED + 6 years of experience

Skills:

Required:

• Skilled in using discretion and independent judgment to make sound decisions, balancing facts, priorities, and possible outcomes.

• Ability to handle frequent interruptions, prioritize tasks, meet deadlines, and maintain confidentiality.

• Strong organizational and time management skills and attention to detail.

• Advanced computer and related software skills, including Word, Excel, PowerPoint, Outlook, Internet, web conferencing tools, etc.

• Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs.

• Skilled in interpreting policies and procedures to proactively resolve issues.

• Skilled in identifying problems, generating ideas for improvement, and recommending or implementing solutions.

• Skilled in using discretion regarding when to involve the Executive, when to resolve issues independently, or when to engage others.

• Ability to make decisions quickly and adjust as needs arise in a high-pressure environment.

• Excellent written, verbal, and interpersonal communication skills.

Additional Information:

• Purdue will not sponsor employment authorization for this position

• A background check will be required for employment in this position

• FLSA: Exempt (Not Eligible For Overtime)

• Retirement Eligibility: Defined Contribution Waiting Period

• Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

Career Stream

Compensation Information:

Professional 2

Pay Band S065

Job Code # 20002358

Apply now

Posting Start Date: 6/17/24