Executive Assistant To The Dean For College Of Education, Human Performance, And Health

Posting Summary

Logo Posting Number STA00280PO24 Job Family Administrative Support Job Function Administrative Services USC Market Title Administrative Assistant Link to USC Market Title https://uscjobs.sc.edu/titles/131895 Job Level A3 - Administrative/Operational Support Business Title (Internal Title) Executive Assistant to the Dean for College of Education, Human Performance, and Health Campus Upstate Work County Spartanburg College/Division USC Upstate College/Division Level Department UPS School of Education State Pay Band 5 Approved Starting Salary $41,258 Advertised Salary Range $41,258 - $48,000; Salary commensurate with education and experience. Location of Vacancy USC Upstate Spartanburg, SC Part/Full Time Full Time Hours per Week 37.5 Work Schedule

Monday

• Friday; 8:30am

• 5pm; Some evenings and weekends as needed are required.

Basis 12 months Job Search Category Administrative

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.

Position Description

Advertised Job Summary

Executive Assistant to the Dean for College of Education, Human Performance, and Health (CoEHPH)

University of South Carolina Upstate

STA00280PO24

Spartanburg, SC

The Executive Assistant to the Dean for College of Education, Human Performance, and Health (CoEHPH) coordinates the daily and recurring operations of the College under the direct supervision of the Dean; maintains knowledge and applies the policies and procedures of the College; serves as primary contact of the College to students, faculty, staff, and the public.

Minimum Qualifications

Bachelor's degree, or high school diploma and 4 years work experience that is directly related to the area of employment; or equivalency. Successful background check is required.

Preferred Qualifications Knowledge/Skills/Abilities

Apply policies, balance priorities, and work with limited supervision in the carrying out internal working procedures. Utilize software applications at a high level of efficiency and effectiveness (PeopleSoft, PeopleAdmin, Banner, Microsoft Office Suite, Adobe Acrobat/Adobe Reader); plan and prioritize tasks on multiple schedules and calendars; locate and utilize resources independently and proactively. Maintain confidentiality and interact in a positive manner with students, faculty, other University departments, and the public. Possess a high level of organization, attention to detail, and regular attendance.

Job Duties

Job Duty

Primary Administrative Support of the Dean and College: Executes extensive duties associated with the administration and management of the Dean's office requiring high levels of organization, discretion, and personal responsibility with little or no supervision; handles sensitive faculty, staff, and student issues professionally and maintains accurate records of all interactions: coordinates a variety of programs, partnerships, and events for the Dean's office; manages phone and electronic communications on behalf of the Dean and College and maintains positive relationships with both internal and external stakeholders. Leads on matters of compliance with University procedures and processes; coordinates various committees and meetings for the Dean. Calls for College meeting agenda items and documents College meeting minutes; monitors facilities for needs and manages requests related to repairs and materials. Maintains the Dean's Outlook calendar and meeting schedule efficiently.

Essential Function Yes Percentage of Time 40 Job Duty

With the Dean, manages the College's budget and acts as liaison between the College and the Academic Affairs Budget Manager; holds a University purchasing card, serves as p-card liaison for the College and complies with all policies and procedures; plans and manages travel arrangements and reimbursements with the Dean and guests of the college. Provides administrative support for College-level grants.

Essential Function Yes Percentage of Time 20 Job Duty

Acts as liaison between the College and the Academic Affairs HR Coordinator on processes related to hiring and search, faculty records, and annual reviews and evaluations. Prepares and manages hiring and pay processes, including payment of University Supervisor invoices; maintains personnel files for the College.

Essential Function Yes Percentage of Time 25 Job Duty

Provides support to administrative staff in the College with training/orientation; provides back-up support with administrative duties for other departments/divisions/centers in the College as needed. Assists the Dean with special projects and events, reporting, and data collection. Hires, Onboards, and Supervises student worker for the CoEHPH Maker Space and Presentation Rooms on tasks related to equipment, supplies, scheduling, and faculty and student usage.

Essential Function Yes Percentage of Time 5 Job Duty

Other duties as assigned by the Dean.

Essential Function Yes Percentage of Time 10

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential

Posting Detail Information

Number of Vacancies 1 Desired Start Date Job Open Date 04/01/2024 Job Close Date Open Until Filled Yes Special Instructions to Applicant

The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application.

USC Upstate offers a valuable benefits package including but not limited to:

• Health and Life Insurance

• Retirement Programs

• Paid Tuition Program

• Dependent Scholarships

• Employee Assistance Program (EAP)

• Annual Leave

• Sick Leave

• 13 Paid Holidays (including an extended December holiday)

• Paid Parental Leave

• Professional Development Opportunities

Quicklink for Posting https://uscjobs.sc.edu/postings/166349 EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• This University of South Carolina Upstate position is located in Spartanburg, South Carolina. Do you wish to continue applying for this position?

• Yes

• No

• Are you willing and able to submit to a pre-employment background check that may include, but it is not limited to, criminal history, national sex offender search and motor vehicle history as a condition of hire?

• Yes

• No

• Do you have a bachelor's degree, or high school diploma and 4 years work experience that is directly related to the area of employment; or equivalency?

• Yes

• No

• The salary range for this position is $41,258 - $48,000 based on education and experience. Is this salary range acceptable to you?

• Yes

• No

Applicant Documents

Required Documents

• Cover Letter

• Resume

Optional Documents

• List of References and Contact Information

• Other Supporting Documents