Executive Assistant To The Dean

Executive Assistant to the Dean

Apply now Job no: 496571

Work type: Full Time Permanent - Staff

Location: Charleston

Categories: Administrative/Clerical Support, Engineering

Salary: $51,000 - $56,000

Payscale: Band 5

Job Responsibilities:

The Citadel, The Military College of South Carolina is seeking an applicant for a Executive Assistant to the Dean of Engineering. Under limited supervision of the Dean of Engineering, the Executive Assistant serves to support the Dean of Engineering, providing highly involved, complex and diversified support to the Dean, as well as, liaison to all School of Engineering departments. This role is responsible for the following:

• In coordination with School of Engineering department chairs receive and coordinate the following: course substitution requests, professional development requests, faculty and department head evaluations, EPAFs, travel and purchases with School of Engineering funds, School-wide calendar, and School website updates.

• Under the direction of the Dean, organize and implement arrangements for School-wide faculty meetings, department head meetings, and meetings with internal and external stakeholders.

• Key person to handle all correspondence through the Dean's office; phone calls, visitors, mailing, etc.

• Responsible for maintaining the Office of the Dean files in a coherent and easily accessible manner, including confidential records and files on faculty, e.g. probationary reviews, salary, tenure, and promotion and budget/grant management.

• Manages the Dean's calendar for meetings, travel, etc. as well as sets up the travel arrangements for the Dean, processes reimbursements, and purchases.

• Responsible for managing School of Engineering budgets, grants, reports, purchases, reimbursements, assessments, and Dean-level ABET activities.

• Coordinate scheduling and planning of School of Engineering events for the Dean, including the Academy of Engineers, Executive Advisory Board meetings, and other programs and grant-funded projects, including BIIG DOGS, ADAPT, and KEEN.

Minimum Qualifications:

High school diploma and progressive administrative experience. Position requires excellent working knowledge of office and management principles. Must have good Interpersonal, management, judgement and decision-making skills that will allow for effective working relationships with individuals at all levels of the organization and the college community. Employee must be able to work independently without supervision, motivated with ability to bring closure to tasks, be able to use sound judgement in dealing with all aspects of matters pertaining to the office, and ability to work with individuals of all levels of the organization to ensure tasks and or assignments are met in an efficient and timely manner.

Preferred Qualifications:

Bachelor's degree. Executive administrative experience preferred.

Review of applicants will begin on July 9th, position is open until filled

Benefits of Working at The Citadel

• Extensive Health Plans

• Great Retirement Options

• Tuition Waiver Program

• Tuition Exchange for Dependents

• Paid Parental Leave

• Employee Discounts

• Isle of Palms Beach Club

• Swain Family Boat Center

• Community Service Opportunities

• Mentor/Mentee Program

• Read more about our benefits, on our HR website

About The Citadel College

The Citadel, also known as the Military College of South Carolina, is a public senior military college located in Charleston, South Carolina. Founded in 1842, The Citadel has a rich history and educational reputation. With our current location on the banks of the Ashley River in downtown Charleston, you are close to great restaurants, shopping and much more. Ranked #1 Public College in the South (U.S. News & World Report, 2022) for schools with up to a master's degree, the opportunities are endless.

There are about 2,300 undergraduate students who make up the South Carolina Corps of Cadets. Out of the Corps of Cadets, 1 out of 3 graduates earn a military commission. Students can choose from 31 Majors, 57 Minors, pre-health professions, and pre-law (a concentration in political science). The 11:1 student-to-faculty ratio guarantees students a quality education. Another 1,000 students attend the Graduate College, evening and online programs.