Executive Assistant To The Dean (Administrative Services Specialist II)

Executive Assistant to the Dean (Administrative Services Specialist II)

Please read the job description carefully before applying. The essential functions are the fundamental job duties that an employee must be able to perform, with or without a reasonable accommodation. Additional job duties may be assigned as needed.

Applicants who do not fully meet the minimum qualifications or who do not fully complete the application as instructed will not be considered. Applicants are responsible for demonstrating that they possess the qualifications advertised for the position. Meeting the minimum qualifications does not assure applicants of an interview.

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Please see Special Instructions for more details.

Applicants are required to electronically upload a cover letter, resume, copy of transcripts (official transcripts required upon hire), and complete contact information for three references. References will be contacted at a later date.

Submission of materials is the applicant's responsibility. Applications without all required materials are incomplete and will not be considered.

Position Information

Position Information

Position Number 402020 Working Title Executive Assistant to the Dean (Administrative Services Specialist II) Job Title Administrative Assistant 2 Job Type Full-Time Department Dean College Of Business Job Purpose

Serve as the executive assistant to the Dean of the College of Business (CoB). Manage Dean's Office operations, facilitate college-wide administrative processes, and ensure timely and effective communication, project coordination, and scheduling. Duties include supporting the activities of the dean, associate dean, director of program development and external engagement, and other members of the CoB leadership team; supervising student and other part-time workers; coordinating and facilitating faculty, staff, college-wide committee, board, and clerical meetings, and retreats; and assisting with planning and implementation of conferences and events. Other responsibilities include reviewing and distributing correspondence; preparing spreadsheets and organizing data and information; updating digital signage, event calendars, and websites; coordinating and administering Senior Exit Exams and certification testing; and performing other administrative duties.

Tennessee Tech is an Equal Opportunity/Affirmative Action employer.

Essential Functions

Manage Dean's Office activities and administrative processes; set meetings and assist students, faculty, staff, and external constituents. Prepare and distribute correspondence and timely information via digital signage, email, minutes, master calendar, and the CoB website.

Assist with budget revisions, PAFs, work orders, and personnel/payroll processes; review/process Eagle Buy, Chrome River, travel, and other approvals. Support the dean, associate dean, and director of program development and external engagement; coordinate advisory board, executive committee, strategic planning, and chair meetings; and facilitate events and activities. Supervise students and other part-time workers; coordinate and lead college-wide administrative staff activities; triage problems, answer questions, and provide information and solutions for faculty, staff, and students.

Minimum Qualifications

Bachelor's degree from an accredited institution with at least three years of related professional experience, an associate's degree from an accredited institution with at least five years of related professional experience, or a high school diploma with at least seven years of related professional experience. Certification(s), training, or equivalent experience with enterprise resource planning (ERP) software systems; proficiency using MS PowerPoint, Word, Excel, and Teams.

Experience preparing written documents and correspondence; experience using technology and working in an interactive team-oriented environment. Excellent written and verbal communication skills.

Preferred Qualifications

Five years of direct experience in an administrative assistant, coordinator, or managerial role in a service-oriented setting is preferred.

Work Hours

Generally, 8 am to 4:30 pm

Compensation and Benefits

Salary Commensurate with education and experience. Benefits Information

Tennessee Tech offers a competitive benefits package. Benefits include the accumulation of two vacation days per month and one sick leave day per month, and thirteen University holidays. Other benefits include medical and life insurance (shared cost with the university), retirement, optional 401k, and educational benefits.

Posting Details

Posting Date 07/01/2024 Screening Date 07/15/2024 Open Until Filled Yes Special Instructions to Applicants

Applicants are required to electronically upload a cover letter, resume, copy of transcripts (official transcripts required upon hire), and complete contact information for three references. References will be contacted at a later date.

Submission of materials is the applicant's responsibility. Applications without all required materials are incomplete and will not be considered.