183945 Executive Assistant to the Chief Legal Officer (Open)
Job Title Executive Assistant to the Chief Legal Officer
About the Role You will:
Be the Executive Administrative Assistant for the General Counsel and her direct staff at our Cupertino, CA facility. The work is often of a confidential nature. The ability to strike a balance between supporting daily needs of the executives and anticipating and quickly resolving problems with a high degree of initiative is essential.
In this role, you will:
Act independently to determine and plan tasks for projects, and manage those projects to completion within budget, on time, and with a high degree of professionalism and quality.
Consistently work on and complete assignments requiring independent action and a high degree of initiative to resolve issues.
Handle incoming and outgoing mail and other communications.
Manage the General Counsel's daily schedule, including calendar, travel and expense reports, in addition to receiving and directing visitors.
Manage travel, expense reports and other administrative tasks for the General Counsel's direct staff.
Coordinate executive and team meetings.
Provide rapid triage and referral of matters to appropriate parties across a global organization for action and follow up to ensure proper disposition.
Prepare agendas and correspondence for staff and business meetings and maintain records and files of current and post projects, operations and decisions.
Work with spreadsheets, databases, presentations and word processing software packages in the preparation of requested documents.
Build productive and collegial working relationships internally and externally.
Act independently and proactively to determine methods and procedures to improve processes or find efficiencies in support of the department.
Show flexibility as workloads fluctuate, and be ready and willing to assume additional projects/work from others on the team during downtime.
About Our Group:
As a member of the Legal team, a successful candidate must:
Embody excellence and professionalism in all aspects of your work day, including verbal and written communication.
Be an expert in all technologies required to perform the job, including but not limited to the Microsoft Office suite of products, Google collaboration tools, AV, calendaring programs, and Adobe PDF Professional.
Be dependable, organized, detail oriented, and have excellent follow up skills.
Possess a high degree of confidentiality and use discretion in all communication.
Be a self-starter and able to identify areas that need attention or improvement.
Be meticulously organized and accurate in your work.
Your Experience Includes:
A proven track record of providing excellent administrative support, or ability to show competency; strongly prefer law firm or corporate legal department experience.
Experience in both the Microsoft Office suite of products and Google collaboration tools as you will use both on a daily basis.
Project coordination and/or event management skills.
Interacting and communicating at all levels within the organization, including the executives, clients and internal customers.
Bachelor's Degree or equivalent executive administrative experience.
You might also have:
Hours: Current hours are Monday Friday 8:00 am 5:00 PM. The hours are subject to change with or without notice at the sole discretion of Seagate
Location: Cupertino, CA
Job Family: Support
Seagate Technology LLC