Executive Assistant To The Chief Financial Officer - Dean College

Job Description:

Reporting directly to the Chief Financial Officer, the Executive Assistant will provide advanced administrative support and aid in project management to maintain the College's operational efficiency. Key to this role is the demonstrated capacity to handle multiple tasks with conflicting deadlines, as well as to establish and uphold administrative protocols with tact. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a personable demeanor. This position involves managing highly sensitive and confidential information and requires the ability to work adeptly and professionally, exercising sound judgment at all times.

Key Responsibilities:

• Provide high-level administrative support to the CFO, including managing schedules, coordinating meetings, and handling correspondence.

• Serve as a primary point of contact for internal and external stakeholders, screening and directing inquiries, and representing the College in a professional manner.

• Assist in the planning, coordination, and execution of special projects and initiatives as directed.

• Assist the CFO with financial tasks such as budget preparation, maintaining third party requests for yearly audited financial statements, expense tracking, and financial report generation including but not limited to comparative market research for enrollment, tuition, and other statistical data.

• Prepare materials and reports for the Board of Trustees and various committees.

• Support Enterprise Risk and contract management for Dean College in all aspects.

• Controls all aspects of Student Health Insurance and State Regulations with QSHIP.

• Maintains RMV renewals for all vehicles on campus.

• Manage and maintain confidential information, records, and files for the CFO.

• Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.

• Oversee the smooth operation of the CFO's office, including managing office supplies, equipment, and ensuring a professional and organized work environment.

• Develop and maintain effective working relationships with colleagues, clients, and other stakeholders.

• Coordinate, facilitate and execute special projects and assignments as requested by the CFO, which may involve research, analysis, and presentation of findings.

• Performs other duties as assigned.

Required Skills/Abilities:

• The role necessitates a solid understanding of higher education business, finance, and accounting, coupled with exceptional office skills.

• Candidates must demonstrate the ability to manage multiple tasks efficiently, consistently meet deadlines, work autonomously, and maintain confidentiality.

• Proficiency in business English, including grammatical rules, spelling, punctuation, and vocabulary, as well as the ability to compose routine correspondence, is essential.

• Extensive experience with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, is required, along with a willingness to learn and utilize new and updated computer programs.

• Ability to demonstrate experience in Integrated Postsecondary Education Data System (IPEDS).

• Strong verbal and written communication skills are necessary for effective interaction with a diverse range of individuals and for fostering positive public relations for both the department and the College.

• Solid knowledge of New England Commission of Higher Education (NECHE).

• Occasional evening and weekend hours may be required.

Requirements:

• Bachelor's degree, required.
• A minimum of five years of relevant administrative experience, required.

Additional Information:

Dean College is an equal-opportunity, Title IX institution and pledges to recruit, select and promote diversity by providing equality of opportunity in higher education for all persons, including faculty and staff with respect to hiring, continuation, promotion, and applicants for admission, enrolled students and graduates without discrimination or segregation.

The College is interested in candidates who have the communication skills and cross-cultural abilities to maximize their effectiveness with diverse groups of colleagues, students, faculty, and community members. All employment decisions are made on a non-discriminatory basis.

Dean College does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability, protected veteran status, genetic information, or other protected classes under the law.

This nondiscrimination policy covers admissions, employment, and access to and treatment in College programs, services, and activities. A pre-employment background screen is required for all employees.

Application Instructions:

Please submit your Resume/CV, Cover Letter, all unofficial transcripts; and contact information of three references. (PLEASE NOTE: Applications that are incomplete will not be considered).

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URL: www.dean.edu