Executive Assistant To Partner/Sr. Portfolio Manager At Midtown East Hedge Fund

BCL Search New York , New York 11251

Posted 2 weeks ago

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Our client, a Hedge Fund located in Midtown East, is looking to hire a star Executive Assistant/Personal Assistant to support a Partner & Senior Portfolio Manager with some aspects of their personal and all aspects of their professional life. The successful candidate will have no ego, and a team player mentality. This is a great firm with lots of wonderful colleagues. This role is hybrid in the office 3x a week and work from home 2x a week. RESPONSIBILITES:

Coordinate all aspects of the executive's calendar, including providing availability, managing conflicts, and scheduling meetings.
Manage inboxes and file emails throughout the day, flagging important tasks requiring action and ensuring timely responses.
Maintain frequent communication throughout the day, especially when Partner is traveling, to ensure he remains updated.
Serve as the primary communication link between Partner and his extensive network, including managing and tracking all forms of communication.
Manage all aspects of travel arrangements, including researching and booking flights, hotels, and ground transportation. Coordinate changes to travel plans as needed and track cancellation policies.
Prepare and submit expense reports for approval and reimbursement.
Attend key meetings, take detailed notes, and oversee follow-ups to ensure project continuity.
Perform day-to-day tasks as needed, such as booking conference rooms, handling lunch arrangements, and ensuring timely attendance at meetings.
Research and book restaurants/events for executive and family and manage other aspects of their personal social calendar.
Handle specific personal tasks such as property management, including liaising with realtors and managing financial aspects.
Manage medical insurance and commuter benefit reimbursements.
Manage vendor relationships and payments, and plan recreational activities.

REQUIREMENTS:

At least 5 years of EA/PA experience
Strong organizational and time management skills
Friendly and calm under pressure
Strong work ethics with a professional attitude
Excellent communication and interpersonal skills
High attention to detail
Flexibility to adapt to changing schedules and priorities

SALARY:
$125-150K (DOE) + discretionary bonus + great benefitsHOURS: 9:30am-5:30pm + flex for OT as needed

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