Executive Assistant to EVP/SVP
The Federal Reserve Bank of Boston is looking for an experienced and technologically savvy Executive Assistant to provide strong administrative support to an Executive Vice President and a Senior Vice President, both of whom have complex meeting and travel schedules. This role is a critical component to our team's success, and requires sound judgment, an eye for accuracy, and discretion in handling confidential information. The Executive Assistant will be expected to juggle multiple projects and initiatives simultaneously and to communicate effectively with senior management and anticipate their needs. Candidates should possess strong communication, analytical skills, attention to detail, technical skills, and problem solving skills. This is an excellent opportunity for a confident, results-oriented, and forward thinking self-starter.
Use good judgment to handle complex calendar and scheduling for 2 officers (and serve as backup for other officers) by maintaining Outlook calendars, coordinating and scheduling appointment requests, setting up meetings and conference calls, preparing meeting materials, and effectively handling all requests and monitoring resolution/follow-up
Coordinate travel arrangements by identifying travel options, booking the reservations, ensuring arrangements comply with Bank policies, providing follow-up on special travel requests and preparing travel itineraries and expense reports
Read, prioritize, and respond, as appropriate, to a constant stream of email messages and documents; compose and edit correspondence with very high standards for tone/etiquette, grammar, spelling and document formatting and while maintaining the highest level of confidentiality
Collect data, format and proofread reports, draft Word documents, PowerPoint presentations, and Excel documents with input from the officer; organize briefing materials for System Conference meetings and external meetings
Coordinate logistics necessary for meetings by working with Conference staff, Facilities, and the Law Enforcement Unit, etc. as necessary and ensuring expenses comply with Bank policies
Ensure timely and accurate distribution of communications and effectively multi-task and manage competing demands
Develop positive relationships with local and Fed System colleagues, as well as external constituents
Consistently convey a professional and friendly response to callers, visitors, and colleagues; provide telephone coverage for the executive floor as part of a team
May participate in special projects and other duties as required
Bachelor's degree preferred
At least 5 years of experience providing administrative support to Executive and/or Senior Leader
Strong technical proficiency and knowledge of computer hardware and software, including iPhone, Microsoft Office Suite of programs, Windows, Visio, SharePoint; Adobe Acrobat and a strong user of collaboration tools, such as SharePoint site, instant messaging, sharing documents
Excellent organizational skills, with experience prioritizing work in a fast-paced environment with multiple and conflicting interests
Excellent interpersonal, analytical, and communication skills
Experience and comfort with working independently as well as collaboratively to manage tasks to completion
Demonstrated good judgment to seek help from manager or raise issues appropriately
Consistently is focused on providing high level of service and collaboration with the team while maintaining the utmost level of confidentiality all times
Strong skills in collaboration, emotional intelligence, accountability, innovation
The Federal Reserve Bank of Boston is committed to a diverse and inclusive workplace and to provide equal employment opportunities to all persons without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, or military service.
All employees assigned to this position will be subject to FBI fingerprint/ criminal background and Patriot Act/ Office of Foreign Assets Control (OFAC) watch list checks at least once every five years.
The above statements are intended to describe the general nature and level of work required of this position. They are not intended to be an exhaustive list of all duties, responsibilities or skills associated with this position or the personnel so classified. While this job description is intended to be an accurate reflection of this position, management reserves the right to revise this or any job description at its discretion at any time.
Federal Reserve Bank