Executive Assistant To Chief Operating Officer

The Executive Assistant to the Office of the President is responsible for providing administrative support to the President/CEO and Chief of Staff in a fast paced health care system. The Executive Assistant oversees the general office management in a professional and competent manner. He/she serves as a direct administrative liaison with Board of Trustees, Senior Leadership, Medical Staff, Department Heads, patients and their families, and community members. The Executive Assistant utilizes initiative to resolve problems independently on behalf of the President/CEO and/or Senior Leadership or directs issues to the appropriate manager taking responsibility for follow-up.

This position reports to the President & CEO and operates within established organizational and departmental policies and procedures.

MINIMUM REQUIREMENTS

• Associates degree and/or three (3) to five (5) years administrative assistant experience in a health care facility supporting executive management required

• Demonstrated proficiency in the use of computer hardware and software applications such as Microsoft Office inclusive of Outlook, Word, Excel, and PowerPoint required

• Evidence of good writing, editing and the ability to capture and present comprehensive meeting minutes with strong attention to detail required

• Strong customer service skills to serve as a resource for both internal and external communities as they negotiate across the Cooley Dickinson Health Care system required

• Demonstrated ability to multi-task working with all levels in the organization required

• Proficiency in use of essential office equipment required

• Proficiency with use of a multi-line telephone, and the organization and maintenance of both electronic and paper files and reference materials required