Executive Assistant To CEO

Woodruff-Sawyer & Company San Francisco , CA 94118

Posted 2 months ago

Do you view yourself as being part strategic business builder and part project manager? Are you eager to help build a company for the long term, work closely with a CEO and executive team, are passionate about helping others and are highly organized? Then this might be the role for you!

What you'll be doing:

  • Be a partner to the CEO and help leverage the CEO's time by performing various duties based on the shifting and growing needs of the CEO and the company

  • Participation in program management which involves duties on a regular weekly, monthly and quarterly basis as well as project management for strategic and ad hoc initiatives

  • Performing diverse, advanced support duties including: coordinating strategic business projects and helping to guide them to completion; managing an extremely active calendar of appointments; composing and preparing correspondence; arranging complex and detailed travel arrangements; meeting/event planning and preparations; interaction with all levels of the organization as well as a wide range of external parties; and handling/coordinating confidential and sensitive information

  • Act as an ambassador/gatekeeper to the CEO, ensuring he is kept informed of upcoming events, commitments and responsibilities with appropriate and timely follow up

  • Prioritize conflicting needs; handle matters expeditiously, proactively, and follows through to successful completion, often with deadline pressures

  • Handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

  • Create documents in support of meetings/conference calls, including presentations, reports, and proposals

  • Plan and coordinate CEO's schedule, including judgment calls for meeting presence and travel requirements

  • Attend key staff and team meetings as required, preparation of agenda and meeting minutes as needed. Independent follow-up on action items from meetings

  • Coordination of CEO s corporate credit card(s) including preparing and reconciling CEO travel and expense reports

  • Support of executive team

  • Other ad hoc duties as and when requested

What you already have:

  • A Bachelor's Degree and a minimum of 5 years in a support role, 3 working with a senior executive

  • Strong project management skills

  • Proven track record of meeting deadlines and successfully managing administrative processes and projects.

  • Expert level written and verbal skills

  • Proven organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

  • Full proficiency with MS Office Tools (i.e. PowerPoint, Word, and Excel)

  • Confidence in learning new technologies

  • Very strong interpersonal skills and the ability to build relationships with various internal and external stakeholders, including other executives, staff and board members

  • Sharp business judgment, ability to see "big picture" and to prioritize, while working independently, yet asking for help when necessary

  • Self-starter who enjoys finding ways to improve things without direction

  • High energy, strong work ethic, disciplined execution skills, willingness to do whatever it takes to deliver results

What you'll be getting from us:

  • An opportunity for growth and development as a well-rounded professional

  • The opportunity to work with sharp, motivated co-workers in a collaborative and entrepreneurial team

  • A fun office and team-oriented environment

  • A robust wellness program

  • Security for your future: Employee Stock Option Program (ESOP), 401K with company match and profit sharing

  • Medical, Dental and Vision benefits for employees and families

  • Life Insurance, short term and long term disability benefits

  • Paid vacation, holiday and sick days

  • Access to an Employee Assistance Program

  • Fun company and team outings

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Executive Assistant To CEO

Woodruff-Sawyer & Company