Executive Assistant To CEO

Enumerate is looking for an Executive Assistant for our CEO!

We are seeking a highly motivated and dynamic Executive Assistant to join our team and provide comprehensive support to the CEO and assistance to our executive leadership team at Enumerate.

This role requires a unique blend of intellectual curiosity, emotional intelligence, and the ability to thrive in a fast-paced startup environment. The ideal candidate will be a self-starter who is adept at managing complex tasks with a proactive and subtly assertive approach. You should be capable of building strong relationships within the organization, serving as a culture driver, and creating a welcoming atmosphere where all team members feel comfortable approaching you.

In turn, the CEO and ELT will respect your candor, drive, and collaboration as a partner. If you are passionate about leveraging your organizational skills to make a tangible impact and drive our company's vision forward, we encourage you to apply.

This full-time salaried role will be in our Clearwater office, with hybrid schedule potential. Our salary range is 55-60k, depending on experience.

Who will love this job

• A detailed, creative professional who enjoys working in a mission and results-driven environment
• A relationship builder, excited to interact stakeholders at all levels, including staff, board members, external clients and partners
• A proactive problem-solver with sound judgment and decision-making skills

What you'll do

• CEO Support:

• Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.

• Coordinate logistics for executive meetings, conferences, and special events.

• Prepare, edit, and ensure the accuracy of documents, presentations, and reports for the CEO.

• Prioritize and screen incoming emails, calls, and correspondence for the CEO, ensuring timely responses and follow-up.

• Executive Leadership Team Assistance:

• Provide administrative support to other members of the Executive Leadership Team (ELT).

• Assist in scheduling meetings and preparing materials such as agendas, notes, and follow-up actions for executives.

• Collaborate with department heads to facilitate cross-functional initiatives and projects.

• Communication and Liaison:

• Serve as a point of contact and gatekeeper for the CEO and ELT, handling inquiries and requests with professionalism and confidentiality.

• Facilitate communication and coordination between the executive team, departments, and external stakeholders.

• Draft, proofread, and distribute internal and external communications on behalf of the CEO and ELT.

• Office Management:

• Maintain office supplies, equipment, and inventory, ensuring that all resources are stocked and operational.

• Oversee office facilities and liaise with building management as needed to address maintenance and security concerns.

• Manage vendor relationships and contracts for office services, including catering, cleaning, and maintenance.

• Special Projects and Initiatives:

• Support and manage special projects as assigned, conducting research and preparing reports to assist in strategic decision-making and planning.

You should have

• Experience: Minimum of one year working as an Executive Assistant, or in a similar capacity, with a proven track record of supporting C-level executives.

• Trust and Integrity: Ability to earn the trust of peers and leaders across the organization by consistently demonstrating and upholding our Core Values.

• Proactive Initiative: Highly self-motivated and driven, with a strong ability to operate independently. Exhibits foresight to anticipate needs and take appropriate action without needing constant direction.

• Communication Skills: Strong verbal and written communication skills with a capacity to handle sensitive information discretely.

• Emotional Intelligence: Exhibits emotional resilience; able to maintain composure and high performance under pressure.

• Organizational Skills: Exceptional organizational and time management skills with a knack for prioritizing competing tasks effectively.

• Attention to Detail: Demonstrates superior attention to detail and maintains high accuracy in a dynamic, fast-paced environment.

• Technical Proficiency: Skilled in Microsoft Office suite.

• Travel: willingness to travel up to 5% for business needs.

• Sponsorship: must be eligible to work in the US without sponsorship.