Executive Assistant To Cabinet Level Leaders - Division Of University Advancement

About Us

Are you ready to join a community leading in innovative teaching and learning? Kennesaw State University is one of the 50 largest public institutions in the country. With our growing enrollment and global reach, we are enjoying increased prominence among Georgia's colleges. We offer more than 150 undergraduate, graduate, and doctoral degrees to over 43,000 students. Our entrepreneurial spirit, high-impact research, and Division I athletics also draw students from throughout the region and from 92 countries across the globe. Our university's vibrant culture, career opportunities, mission and values and rich benefits make us an employer of choice. We are part of the University System of Georgia. Kennesaw State will exemplify the power and promise of a student-centered, research-driven university. Our institutional values are student-inspired, promise-fulfilling, true to ourselves, elevational, open and impact-generating. In addition, we support the University System of Georgia core values of accountability, excellence, integrity and respect. We are searching for talented people to join Kennesaw State University. Come to KSU and find your passion.

Location

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Department Information

Flexibility in schedule required in order to provide necessary support to the CEO.

Job Summary

Provides support to the assigned Executive and/or Vice President level leaders. Interacts on a consistent basis with important visitors, institution executives, representatives of the Board of Regents and University System office, government officials, faculty, staff and students. Advises and counsels executive level staff as directed by the leader.

Responsibilities

KEY RESPONSIBILITIES:

1.Serves as primary scheduling contact with the campus and external community with an understanding of how to manage conflicting priorities

2.Maintains active calendars and keeps executives informed as appropriate regarding upcoming appointments, meetings, events, etc.

3.Compiles materials, agendas, meeting minutes, collateral and other documentation as required by executives for attendance at meeting and events

4.Prepares travel arrangements and itineraries

5.Completes and submits travel authority requests and reimbursement statements ensuring accurate recordkeeping of associated documents

6.Coordinates the signature and redistribution of documents as needed

7.Maintains office filing system and organization of pertinent and confidential institutional documents

8.Organizes in-office meetings and other events with multiple staff levels and stakeholders

9.Serves as a liaison to the Executive¿s leadership teams by organizing, coordinating and overseeing special projects

10. Works independently on projects from conception to completion

11. Performs a wide variety of administrative support tasks not exclusive to monitoring, screening, responding to and distributing incoming communications including phone calls and email; treating confidential matters accordingly

12. Acts as the primary resource for purchasing and procurement requirements for the department

13. Prepares and edits correspondence, communications, presentations and other documents with an understanding of sensitive and confidential material

14. Creates and updates a variety of standard and ad hoc reports per established timelines

15. Act as a resource for developing and proofreading documents within the division

16. Assists executives with personnel initiatives including completing and/or gathering all paperwork required for job postings, provides follow up on approval chain, arranges hiring committees and schedules interviews

17. Interacts with external clients as a positive representative of the University

Required Qualifications

Educational Requirements

Bachelor's degree from an accredited institution of higher education or an equivalent combination of relevant education and/or experience

Required Experience

Five (5) years of executive level administrative support experience

Preferred Qualifications

Preferred Educational Qualifications

An advanced degree from an accredited institution of higher education in a related field

Proposed Salary

The budgeted salary range is $56,720 to $66,000. Offers are based on relevant experience.

Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits.

Knowledge, Skills, & Abilities

ABILITIES

Able to adapt to quickly changing circumstances

Able to take initiative and be a self-starter

Able to build relationships and coordinate with internal staff at all levels in a positive and productive manner

Able to handle multiple tasks or projects at one time meeting assigned deadlines

SKILLS

Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills

Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)

Strong attention to detail and follow up skills

Strong customer service skills and phone and e-mail etiquette

Possesses a strong personal code of ethics including the ability to maintain confidentiality

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu.

Other Information

This is a supervisory position.

This position has financial responsibilities.

This position will not be required to drive.

This role is considered a position of trust.

This position requires a purchasing card (P-Card).

This position may travel 1% - 24% of the time

This position does not require security clearance.

Background Check

• Credit Report

• Standard Enhanced

• Education

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening

results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf

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