Executive Assistant

Thermo Fisher Scientific Inc. Waltham , MA 02154

Posted 2 months ago

Job Description:

The successful candidate will possess strong organizational, analytical, and administrative skills to provide full scope of executive administrative assistance to the SDG Group level Information Technology, Communications, Corporate Development & Operations organizations. The successful candidate provides strong administrative support to the department's initiatives, handles multiple projects simultaneously, and quickly learns about the procedures involved in the administration of plans.

Responsibilities:

  • Maintains multiple executive calendars, including assisting in organizing high-level meetings and complex domestic and international travel arrangements

  • Provides phone coverage

  • Prepares and reconciles travel expense reports

  • Works with staff on various functional projects and special reports

  • Develops and modifies new and existing PowerPoint presentations, correspondence and Excel spreadsheets

  • Provide Communication operations support such as Subscriber Email, PRNewswire coordination and Information Center research

  • Partners with corporate administrative professionals in order to manage needs of executives

  • Performs general office duties maintains files, orders office supplies, maintain databases and document retention, process invoices and ensures the workflow of the office runs smoothly

  • Completes all other position-related duties as assigned or requested

Education Requirement

Associates Degree or equivalent combination of education and experience; BS/BA preferred.

Qualifications:

  • Minimum 3 years' experience as an administrative assistant/senior administrator, supporting senior executive(s) in a large multi-national company

  • Experienced in supporting a global organization with multiple locations and time zones

  • Experienced in independently managing multiple concurrent tasks and meeting rigid deadlines

  • Must be proficient in spreadsheet, presentation, & email software such as MS Word, Excel, PowerPoint, Outlook, and general MS Windows operations

  • Must present a high degree of professionalism and excellence in both written and verbal communication, as this role is an extension of the functions and the executives

  • Strong problem-solving skills and reasoning to solve administrative issues

  • Positive, "can-do" attitude

  • Focused on serving internal and external stakeholders

  • Able to learn the executives' primary business objectives, and through this understanding is able to anticipate administrative needs of the executives

  • Excellent attention to detail

  • Proficient in performing basic internet searches

  • Ability to maintain strict confidentiality

  • Demonstrates and drives the Thermo Fisher values - Integrity, Intensity, Innovations and Involvement (4i Values).

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be construed as an exhaustive list of all employee responsibilities, duties and/or skills required of all personal so classified.

At Thermo Fisher Scientific, each one of our 50,000 extraordinary minds has a unique story to tell. Join us and contribute to our singular mission-enabling our customers to make the world healthier, cleaner and safer. Apply today http://jobs.thermofisher.com

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

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Executive Assistant

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