The successful candidate will possess strong organizational, analytical, and administrative skills to provide full scope of executive administrative assistance to the SDG Group level Information Technology, Communications, Corporate Development & Operations organizations. The successful candidate provides strong administrative support to the department's initiatives, handles multiple projects simultaneously, and quickly learns about the procedures involved in the administration of plans.
Maintains multiple executive calendars, including assisting in organizing high-level meetings and complex domestic and international travel arrangements
Provides phone coverage
Prepares and reconciles travel expense reports
Works with staff on various functional projects and special reports
Develops and modifies new and existing PowerPoint presentations, correspondence and Excel spreadsheets
Provide Communication operations support such as Subscriber Email, PRNewswire coordination and Information Center research
Partners with corporate administrative professionals in order to manage needs of executives
Performs general office duties maintains files, orders office supplies, maintain databases and document retention, process invoices and ensures the workflow of the office runs smoothly
Completes all other position-related duties as assigned or requested
Associates Degree or equivalent combination of education and experience; BS/BA preferred.
Minimum 3 years' experience as an administrative assistant/senior administrator, supporting senior executive(s) in a large multi-national company
Experienced in supporting a global organization with multiple locations and time zones
Experienced in independently managing multiple concurrent tasks and meeting rigid deadlines
Must be proficient in spreadsheet, presentation, & email software such as MS Word, Excel, PowerPoint, Outlook, and general MS Windows operations
Must present a high degree of professionalism and excellence in both written and verbal communication, as this role is an extension of the functions and the executives
Strong problem-solving skills and reasoning to solve administrative issues
Positive, "can-do" attitude
Focused on serving internal and external stakeholders
Able to learn the executives' primary business objectives, and through this understanding is able to anticipate administrative needs of the executives
Excellent attention to detail
Proficient in performing basic internet searches
Ability to maintain strict confidentiality
Demonstrates and drives the Thermo Fisher values - Integrity, Intensity, Innovations and Involvement (4i Values).
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be construed as an exhaustive list of all employee responsibilities, duties and/or skills required of all personal so classified.
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Thermo Fisher Scientific Inc.