Executive Assistant

Why ThedaCare?

Living A Life Inspired!

Our new vision at ThedaCare is bold, ambitious, and ignited by a shared passion to provide outstanding care. We are inspired to reinvent health care by becoming a proactive partner in health, enriching the lives of all and creating value in everything we do. Each of us are called to take action in delivering higher standards of care, lower costs and a healthier future for our patients, our families, our communities and our world.

At ThedaCare, our team members are empowered to be the catalyst of change through our values of compassion, excellence, leadership, innovation, and agility. A career means much more than excellent compensation and benefits. Our team members are supported by continued opportunities for learning and development, accessible and transparent leadership, and a commitment to work/life balance. If you're interested in joining a health care system that is changing the face of care and well-being in our community, we encourage you to explore a future with ThedaCare.

Benefits, with a whole-person approach to wellness -

• Lifestyle Engagement

• e.g. health coaches, relaxation rooms, health focused apps (Wonder, Ripple), mental health support

• Access & Affordability

• e.g. minimal or zero copays, team member cost sharing premiums, daycare

About ThedaCare!

Summary :

Serve as Executive Assistant to the Chief Philanthropy Officer (CPO)/SVP. Provide executive support to the ThedaCare Family of Foundations team and supports fundraising operations and activities. The Executive Assistant provides administrative support to the CPO using organizational, relational, and computer skills. Supports leaders by prioritizing work, handling information requests, performing clerical functions, and anticipating the needs, and expectations of the CPO in a confidential manner.

Job Description:

KEY ACCOUNTABILITIES:

1.Represents ThedaCare and executives and leaders through professional demeanor, use of discretion and confidentiality, and exemplifying the values and behaviors at the highest level of professionalism.

2.Organizes and coordinates scheduling for CPO and TCFF leadership through effective calendar management.

3.Coordinates, tracks and supports all tasks related to the ThedaCare Family of Foundations (TCFF) board meetings and committees including scheduling, taking minutes, distributing agendas and reports and tracking attendance.

4.Coordinates and plans details related to events and travel.

5.Coordinates communications for CPO including incoming calls, responding to e-mails, and interfacing with internal and external constituents. Responds to complex scenarios and facilitates timely responses and decisions.

5.Produces and distributes presentations, minutes, agendas, and documents in an accurate and confidential manner.

6.Coordinates the ordering of TCFF office supplies, maintaining of office equipment, and approval of expenditures and items as directed by leadership.

QUALIFICATIONS:

• High School diploma or GED preferred • Must be 18 years of age •
• Three years of administrative support experience including one year of support at the executive level

PHYSICAL DEMANDS:

• Ability to move freely (standing, stooping, walking, bending, pushing, and pulling) and lift up to a maximum of twenty-five (25) pounds without assistance

• Job classification is not exposed to blood borne pathogens (blood or bodily fluids) while performing job duties

WORK ENVIRONMENT:

• Normally works in climate controlled office environment

• Frequent sitting with movement throughout office space

• Use of computers throughout the work day

• Frequent use of keyboard with repetitive motion of hands, wrists, and fingers

Scheduled Weekly Hours:

40

Scheduled FTE:

1

Location:

ThedaCare Regional Medical Center

• Neenah

• Neenah,Wisconsin

Overtime Exempt:

No