Executive Assistant

The Executive Assistant role at Tesla goes above and beyond the scope of a typical EA position. You will become the right hand to your executive, always preempting their needs, requirements and constantly being one step ahead of the game. You will have each day planned ahead of time but also adjust their schedule in real time, handling urgent matters when they arise. Your goal is to support and optimize the executive based on the needs of the company and also own tasks and projects that allow them to use their time in the most productive way possible, while always maintaining confidentiality, integrity & professionalism. This role is incredibly fast paced, making what seems impossible, possible.

Beyond that, you will handle impactful projects and become deeply involved in the business. We are looking for a bright and eager professional who is seeking the opportunity of a lifetime, and to be part of a mission that is driving the world to a sustainable future.

• Managing a fleet of vehicles with responsibilities that include regular auditing of inventory, interacting with DMV team, monitoring/approving access, managing movement between teams, and assisting with yearly service scheduling

• Detailed scheduling and calendar management for multiple executives where you must be able to justify each minute of time spend based on the criticality to the business while weighing them against all other competing priorities

• Expense administration and travel booking through Concur

• Cross functional collaboration especially with IT and Workplace for equipment and conference room facilities

• Close collaboration with the office of CEO and other teams' Executive Assistants

• Assist with pulling agenda for design project and note taking as needed

• Ad hoc projects as requested

• Bachelor's degree or equivalent experience

• 3+ years of experience in a fast-paced administrative role

• Highly organized and able to prioritize multiple tasks seamlessly and anticipate last minute changes

• Experience coordinating domestic and international travel

• Have a "team player" mindset where you must have influence not through your proximity to the executives but through proving your intellect, cultivation of trusted relationships and displaying appropriate discretion

• Ability to pinpoint problems and find creative solutions even if you are unfamiliar with the subject as you will be working with our design team and must be resourceful and willing to ask questions to learn

• Last but not least, a strong passion for Tesla's mission