Executive Assistant (Temporary)

Are you passionate about making a difference in others' lives? Then come join the Straight and Narrow team!

Headquartered in Paterson, NJ, Straight and Narrow is the largest program of its kind. We provide innovative and compassionate services to individuals struggling with substance use and co-occurring disorders. We are looking for dedicated, caring and compassionate people to work in our Residential/Outpatient Treatment Facilities and Community Programs.

Executive Assistant (Temporary)

Schedule per week: Monday - Friday 8:30am 4:30pm

Location: Paterson, NJ

Job Specific Responsibilities and Duties:

• Answer, screen and direct all telephone calls appropriately.

• Sort Mail daily and distribute to appropriate parties, administration only

• Schedule appointments for the Executive Director and CFO

• Order refreshments for meetings

• Order office supplies, furniture, and Linen supplies for various departments within Straight and Narrow (SN)

• Conduct Reconciliation for the Visa and American Express credits

• Ensure all Purchases have an accounting code and are submitted to the accounting Department by the 10th of each month

• Prepare and make bank deposits daily

• Prepare and Submit billing for services rendered to various insurance companies

• Pay Bills online (PSE&G, water, cell phone and other utility Bills)

• Obtain Insurance certifications

• Obtain insurance and registration for agency vehicles

• Purchase professional Liability insurance for the pro-bono doctors

• Prepare monthly for Ryan White and HOPWA

• Prepare Program Reports by the 10th of the Month

• Prepare and submit all renewal for facility licenses

• Excellent computer skills for word processing, spreadsheet creation, power point presentations, etc.

• Excellent organizational skills for filing and performing data entry as required.

• Maintain files and records so they remain updated and easily accessible, both physical and electronic.

• Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)

• Utilize office appliances such as photocopier, printers etc.

• Take minutes of meetings.

• Responsible for copying, scanning, binding of files as required

• Assist in office management and organization procedures.

• Assisting with preparation of documentation for meetings, State, Federal regulatory site visits, CQI Committee and related subcommittees, etc.

• Must function professionally, ethically and maintain confidentiality

• Perform other office duties as assigned

• Qualifications: Associate degree, good knowledge of Microsoft Programs, good organizational skills and multi-tasking abilities. Working knowledge of office devices and processes and excellent communication skills. Experience Performing Administrative and clerical tasks. Some billing experience. Bachelors degree preferred.