Executive Assistant | West Palm Beach, FLSeeking an experienced Executive Assistant to provide high-level administrative support to the Chief Business Officer. Hiring client is an innovative Managed IT Services provider with sustained YOY growth and opportunity for advancement!Salary: $60K - $80K Annually (Based on Experience) Key Responsibilities:
Main point of contact for Chief Business Officer (CBO)
Organize incoming information such as phone calls, voicemail messages, emails and memos and report details to the CBO
Manage and coordinate the CBO’s calendar including scheduling meetings, appointments and travel arrangements to ensure optimal use of their time
Organize and prepare for executive meetings, produce materials and ensure all technology needs are met for seamless communication.
Prepare Word, Excel, PowerPoint presentations, agendas, reports and other documents
Administrate basic bookkeeping and expense reporting duties in a timely manner
Organize and coordinate executive outreach and external relations efforts
Provide support to both internal and external parties with a high level of professionalism
Initiate processes and practices to improve executive office effectiveness
Manage sensitive matters with a high level of confidentiality and discretion
Oversee special projects as needed
Qualifications:
4+ years of experience as an executive assistant supporting executives
Strong written and verbal communication skills
Excellent time management and multi-tasking skills
Highly organized with attention to detail
Ability to main confidentiality and exercise discretion
Proven ability to meet deadlines and function well in a high-paced environment
Must be creative and enjoy working within an entrepreneurial environment.
Have a strong business sense with ability to prioritize
Advanced proficiency in Word, Excel, PowerPoint and Outlook
Proficient with technology, CRM’s and professional services platforms
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