Executive Assistant

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Job Type

Full-time

Description

TAK Communications is a leading national telecommunications and broadband service provider that offers full value chain communications services and solutions to its customers across the US, from project management, engineering, and construction to drops, fulfilment and door-to-door sales in over 40 states. TAK Communications prides itself on being a trusted business partner for its customers in the broadband and communications sector, providing solutions that exceed their expectations.

We are seeking an experienced Executive Assistant to provide comprehensive administrative support to two Executive leaders working from our corporate office located in Sioux Falls, SD. This position will be onsite in the Sioux Falls office daily, working a schedule of M-F from 8am-5pm. The ideal candidate will be a proactive problem-solver with exceptional communication skills and meticulous attention to detail. This role requires the ability to juggle multiple tasks, manage complex schedules, and coordinate travel while maintaining a high level of confidentiality and professionalism.

Why TAK?

• Full Time
• Paid Weekly
• Compensation: $24 - $40 per hour, DOE
• Full Benefits Package (Medical, Dental & Vision)
• Paid Time Off
• 401(k) with Company Match!
• 25K Company Paid Life Insurance
• Independent Work & Team Collaboration
• Career Development & Advancement Opportunities!

The Role

• Provides direct administrative support to two executive leaders, managing calendars, scheduling meetings, and organizing appointments
• Serves as a designated point of contact, managing calls and emails, responding on behalf of the executive leaders when necessary
• Assists in organizing and coordinating events, meetings, and conferences, including all logistics, preparing agendas, and ensures all necessary materials are available
• Prepares and edits correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism
• Tracks and manages expenses, process reimbursements, and maintains records for executive leaders.
• Coordinate domestic travel, including booking flights, accommodation, and transportation, ensuring seamless logistics for business trips
• Proactively anticipates the needs of Executive leaders, suggesting solutions and addressing issues before they arise
• Handles ad hoc tasks and special projects as assigned, demonstrating flexibility and adaptability in a fast-paced environment
• Maintains discretion and confidentiality in handling sensitive company and personal information

Requirements

• 5+ years of experience as an Executive Assistant or in a similar administrative support role
• Strong organizational and time management skills with the ability to prioritize and handle multiple tasks efficiently
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools
• Ability to handle sensitive information with discretion and maintain a high level of confidentiality
• Strong attention to detail, with the ability to work independently and under pressure
• Flexibility and adaptability to changing priorities and needs
• Experience in travel coordination and expense management
• Valid driver's license
• Passing of all pre-employment requirements (MVR, Background Check, Drug Screen)

Salary Description

$24 - $40 per hour, DOE