Executive Assistant - VID 161060

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Review Vacancy

Date Posted 06/17/24

Applications Due07/02/24

Vacancy ID161060

• Basics

• Schedule

• Location

• Job Specifics

• Contact

NY HELPNo

AgencyGeneral Services, Office of

TitleExecutive Assistant - VID 161060

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $63266 to $78255 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Exempt Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Corning Tower, Empire State Plaza

City Albany

StateNY

Zip Code12242

Minimum Qualifications At least 6 years of progressively responsible experience in an administrative setting. Public sector experience and experience in an executive office is preferred. College study may substitute on a year for year basis for up to four years of the experience.

Duties Description This position will provide administrative support the Deputy Commissioner and two Associate Commissioners who oversee operations in advancing the agency's cultural and educational mission, curatorial and special event operations, and an extensive media services team and communications. Incumbent must possess excellent organization, communication, problem solving, attention to detail, and computer skills; demonstrate exemplary customer service, take initiative and work independently. The incumbent must be able to work well with others in a fast-paced environment with constantly changing

priorities. This will include frequent contact with representatives at all levels.

Duties include but are not limited to:

• Receive and screen telephone inquiries from internal OGS staff, other State government officials,

the media, and the general public. Respond directly to inquiries or refer to appropriate staff as

necessary.

• Responsible for OGS main line, and Public Information phone lines, webmaster inquiries when assigned.

• Monitoring legislative activity relevant to the Agency's priorities (i.e. public hearings and committee rosters/meetings/agendas).

• Managing news outlet subscriptions.

• Maintain statewide media contact lists and provide initial responses to media inquiries.

• Organize and assist with press conferences and special events (may require travel).

• Coordinate meetings, travel, conferences, and organization-wide activities.

• Prepare correspondence for the signature of Executive level staff. This may include formatting and

writing correspondence and coordinating information with other OGS staff.

• Organize and set the priorities of work to be accomplished on a daily or weekly basis.

• Perform other office support activities (e.g., scanning, photocopying) and related tasks as assigned

by Executives.

• Responsible for Flag requests and distributions, and the agency's flag inbox for half-staff

directives and notifications.

• Prepare and/or edit reports, memos, letters, press releases and other documents using software

related to word processing, spreadsheets, databases, and presentations.

• Prepare routine responses without direction and assemble background material for more complex

issues and draft responses as assigned.

• Coordinate and monitor on-going projects, programs and activities of interest and concern to

Executives, and maintain contact with program management to ensure the availability of accurate,

up-to-date information.

• Liaison administrative matters between Executives and other State agency Executives and

managerial staff.

• Work with and provide back-up to other Executive Assistants when needed/requested.

• Perform other duties and special projects as required.

Additional Comments The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply.

For a full version of OGS's EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/MH

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.