Executive Assistant

The Department of Technology, Management and Budget supports the business operations of state agencies through a variety of services, including building management and maintenance, information technology, centralized contracting and procurement, budget and financial management, space planning and leasing, construction management, motor vehicle fleet operations, and oversight of the state retirement systems.

Executive Secretary to the Logistics & Operations Support Division (LOS) Director. The Logistics & Operations Support division includes Delivery Services, Warehouse Services (Depot Logistics and Forms & Publications), Surplus Services, Records Management Services, and the Archives of Michigan. Act as the Director's assistant by performing a variety of administrative support activities to assist the Director in the management of the division. Serve as the HR Liaison for LOS.  Provide technical assistance and informational support for LOS.

Executive Secretary E 10 - Position Description

This position will require pre-employment finger printing.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Highly developed oral and writing communications

• People empathy and mature logical judgement.

• Computer skills in MS Office products required.

• Technical knowledge in business operations desired.

• Extensive knowledge of Michigan State Governmental organization helpful.

DTMB is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran-Friendly Employer.

Education

Educational level typically acquired through completion of high school.

Experience

Five years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.Certain positions may require a criminal history background check.

View the Job Specification at: http://www.michigan.gov/documents/ExecutiveSecretary_12642_7.pdf

To be considered for this position you must:

• Apply for this position online via NEOGOV; click on "Apply" in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted.

• Relevant experience and/or education referred to in the supplemental questions must be documented in the resume, transcript and/or application to allow for accurate screening.

• Attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.

• Attach a cover letter.

• If applicable, attach a copy of an official transcript(s).  We accept scanned copies of official transcripts.  We do not accept web-based, internet, or copies of unofficial transcripts.  Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar's signature.

Failure to complete any of the above items may result in your application not being considered and screened out. See instructions for attaching files here:  Instructions (Download PDF reader)

Your application for any position does not guarantee that you will be contacted by the Department/Agency for further consideration.  Only those applicants interviewed will be notified of the results.