Executive Assistant

Department Information

Find a rewarding career making a difference: Join the Office of the Attorney General!

The Office of the Attorney General has a wonderful opportunity for an experienced professional to serve as the Executive Assistant to the Chief Deputy Attorney General! The Executive Assistant will be responsible for providing high-level administrative, logistical and operational support to further the initiatives of the Office of the Attorney General. This position partners with the Chief Deputy Attorney General to enhance department-wide coordination and collaboration while advancing the Department of Law's vision and values. If you are interested in learning more about the Office of the Attorney General and providing meaningful services to Colorado's citizens, apply today!

WHO WE ARE

The Office of the Attorney General/Department of Law is the "People's Lawyer." The Attorney General, Phil Weiser, was elected by the people of Colorado and is the State's chief lawyer and law enforcement official. Our vision for the Department of Law is: "Together, we serve Colorado and its people, advancing the rule of law, protecting our democracy and promoting justice for all." Our core values and commitment to diversity, equity, and inclusion, drive our actions and demonstrate our focus on being principled public servants who are innovative and better together.

Visit our website to learn more: https://coag.gov/.

Description of Job

This position is open only to Colorado state residents.

WHAT YOU WILL DO

The Executive Assistant will provide executive level support to the Chief Deputy Attorney General. This includes serving as the initial point of contact regarding department-wide questions that arise, managing multiple complex calendars, organizing and tracking a large volume of information, and proactively managing the support needs of multiple executives. The Executive Assistant writes, reviews, and edits correspondence and other documents on behalf of leadership, ensuring accuracy and consistency and makes changes as necessary. The position also provides support for special projects in the Office of the Attorney General (OAG) and collaborates on the planning of office events and activities for the Department. The Executive Assistant must have outstanding proficiency with Microsoft Office suite in order to organize and track information and create documents for special projects or presentations.

The Executive Assistant also manages the administrative operations of the OAG including supervising the reception desk for the office and collaborating on constituent inquiries. Additional office management duties include creating, reviewing, and implementing office operation procedures, updating desk manuals and training materials, ordering office supplies, managing budget records and accountability for the unit, and travel coordination.

Salary note: Although a salary range is listed, salary will be set commensurate with the successful candidate's qualifications and in compliance with the Equal Pay for Equal Work Act. Salary will be paid on a biweekly basis.

This recruitment may be used to fill highly similar positions in the Office of the Attorney General.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

WHAT WE ARE LOOKING FOR

Minimum Qualifications: Please document all relevant experience in detail on your application. Experience will not be inferred or assumed. Any part-time experience listed will be prorated.

Requires:

• Five years of work experience performing high-level administrative and/or office management work
• which MUST have included one year of experience providing executive/senior level support ideally for attorneys, law enforcement managers, or equivalent.

OR

• A combination of education and work experience totaling five years of:
• full-time college course work from an accredited institution AND
• at least two years of work experience performing high-level administrative and/or office management work
• which MUST have included one year of experience providing executive/senior level support ideally for attorneys, law enforcement managers, or equivalent.

Preferred Qualifications: In addition to the minimum qualifications, if you possess any of the following specifically include the details on your application, as this information will be used to assess your qualifications and may be used to determine a top group of applicants.

• Experience providing administrative or office management support in a public service organization or government agency;

• Experience managing a budget, including maintaining records, tracking budget, and reconciling expenses;

• Experience working in a legal setting (e.g. legal office, court, etc.);

• Experience creating, reviewing, and implementing office operation procedures to optimize workflow and streamline processes.

• Excellent interpersonal skills and ability to communicate effectively with a variety of stakeholders

• Excellent written communications skills and professional oral communication skills

• Interest and ability to learn about the work of the Office of the Attorney General

• Demonstrated familiarity with state and other government programs

• Strong technology skills and ability to learn new databases

• Customer service focus

• Outstanding organizational skills

• Excellent attention to detail

• Demonstrated commitment to public service

• Ability to work effectively in a fast-paced environment

Required Competencies:

• Requires proficiency with MS Office Suite

Conditions of Employment:

• Applicants must pass a thorough background investigation prior to appointment.

HOW TO APPLY

Required Application Materials:

• A completed State of Colorado Application: Applicants are responsible for ensuring that the application provided is fully completed and clearly describes their education, training and experience as it relates to this position. Applications left blank or marked "See Resume" will not be considered.

• Resume: A detailed resume outlining your background skills and experiences including previously held positions and academic background. Any information regarding your skills, qualifications, accomplishments, etc. and how you meet any of the listed preferred qualifications is highly encouraged. Your resume will be reviewed as part of the comparative analysis process.

• Cover Letter: A brief cover letter detailing your interest in the position, relevant experience and any additional information you'd like to share as it relates to your interest in the position.

Veteran's Preference: In order to be considered for veteran's preference you must attach a copy of your DD214 forms as well as any documentation required to prove disability or marital status.

Your application will be reviewed by a qualified Human Resources Specialist to determine if you meet the minimum qualifications for this position. If your application does not demonstrate that you meet the minimum requirements, you will be notified that you will not proceed in the selection process for this position. If your application is rejected and you have questions, you may contact Susie Esparza at susie.esparza@coag.gov.

Assessment Information:

Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Upon meeting the minimum qualifications, the next phase of the process is typically a structured application/resume review by a panel of subject matter experts against the job duties and/or preferred qualifications in this job announcement to determine technical competence, depth and breadth of experience and potential job fit.

• Technical Competence

• Technical experience as it relates to the duties outlined in this job announcement.

• Depth and Breadth of Experience

• Experience that covers multiple areas outlined in this job announcement and demonstrates the level of responsibility assigned.

• Job Fit

• Experience will be evaluated to determine how well experience aligns with and meets the business needs of this position. Current experience is preferred.

It is imperative that the "Work Experience" section of your application is complete and specifically addresses your qualifications, experience, work product, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, and Preferred Qualifications as listed above. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your inclusion in the final pool of eligible applicants as the materials may be used to identify a top group for additional assessment or establish an eligible list for referral to the hiring manager for final consideration.

Appeal Rights:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email, US Mail, faxed or hand delivered within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to spb.colorado.gov or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

WHY WORK FOR US

We Embrace Flexibility

We aim to produce outstanding work product for our clients, be efficient with our time, and support each other as team members - which also means we embrace flexible working arrangements when and where possible.

We Are Committed to Diversity, Equity and Inclusion

At the DOL, our commitment to DEI is thriving. We know that we are better together when our differences are valued and everyone is inspired and empowered to contribute. As such, we strive to provide a safe environment where individuals feel valued and respected for who they are; demonstrate a behavior and mindset where differences are welcomed, and individuals are treated equally and empowered to do their best work; and promote growth and innovation through a diverse workforce. We empower an active Diversity Equity & Inclusion Impact Team that creates approaches to ensure safe spaces and a culture supportive of people being their authentic selves, hosts events and programs on DEI areas important to our employees, enables development and sustainability of resource groups that give a voice to historically marginalized populations, focuses on retaining our incredible talent, and more! If your professional goals include promoting growth and innovation with colleagues who recognize that we are better together when our differences are valued and respected, then DOL is your place to be!

We Have Strong Core Values

Our core values drive our actions. At the Department of Law, we are: 1) principled, maintaining the highest ethical standards, rigorous legal analysis, and careful evaluation of facts; 2) public servants, who are always ensuring our work is not about us, but instead is about the people of Colorado; 3) innovative, by seeking to identify the best approach, make deliberate decisions, and look to improve; and 4) "better together," by working to support each other and collaborate.

We are Committed to Developing our Employees

We are deeply invested in our talent and regularly provide meaningful opportunities for personal and professional growth through training and coaching. Further, our professional development and performance goal setting process is collaborative and ongoing, and aimed at helping our employees grow and succeed.

We Offer Excellent Benefits

In addition to the comprehensive State of Colorado benefits package including competitive medical and dental health plans, employer-paid life insurance, paid holidays, retirement plans with Colorado PERA, and vacation and sick leave earned each month, there are many other unique benefits that we offer, including:

• Medical and dental health plans

• Employer-paid life insurance

• Paid vacation and sick leave earned each month

• 11 paid holidays per year

• Public Service Loan Forgiveness

• The Public Service Loan Forgiveness Program forgives the remaining balance on your direct loans after you have made 120 qualifying monthly payments under a repayment plan while working full-time for a qualified employer.

• Free access to an on-site fitness center

• Strong, flexible retirement benefits including 401K and 457 plans

• Distinctive career advancement opportunities throughout the State personnel system

• Excellent work-life programs, such as flexible work schedules, professional development opportunities, and an employee discount program

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of Law is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Julie Christopher, at hr@coag.gov.